Brief Summary :

The Compliance Documentation Specialist gathers, organizes, and prepares for presentation of the documentation paperwork and electronic files for The Joint Commission, Centers for Medicare and Medicaid accreditation paperwork for the Samuel Simmonds Memorial Hospital.

Essential Job Functions:

Scan Work orders, service requests, checklists, repair documentation and other documents. Electronically organize and file these scans for future reference. Organizes electronic files of work orders, service requests. Monitor daily the activity of the Compliance Tracking Checklist on the U' Drive. Update as necessary. Work with Facilities Assistant Manager, Facilities Administrative Assistant, and other Facilities Staff to identify status of equipment and compliance issues. Utilize Maximo work order software to chronicle compliance issues, create work orders and other. Continually work in Maximo to organize it to be able to correctly and accurately perform the documentation. Create inventories of documentation and help set-up of the utilization of bar codes and electronic bar code readers to automate inventories. This will be some in-the-field, hands-on work. Aid Facilities Assistant Manager and Director in movement, Housing, vehicles, travel and other issues to accommodate vendor traffic. Some inspection of equipment. Coordination of site safety activities. Responds to emergency calls utility failures, disaster response, security, and safety issues. Coordinate with various departments for preventive maintenance and break down maintenance of building, plumbing, and utilities; equipment such as boiler, air compressor, generator, UPS, facility lighting, parking lot, overhead door, etc. Provide support to execute qualification protocol utilities equipment installation and operational. Participate in any regulatory inspection from various agencies such as FDA, Environmental Protection, Utility authorities and Fire Department, OSHA, The Joint Commission, CMS and others. Cooperate and communicate effectively with manager/director and other participants to aid and technical support Maintain safe and clean working environment by enforcing procedures, rules, and regulations. Perform rounding within the facility for safety and compliance purposes when asked. Work ethically and professionally, being courteous and respectful with excellent telephone etiquette and face-to-face customer service. Promptly and calmly manage difficult situations in a timely manner. Perform other related duties as required and/or assigned.

Qualifications:

Excellent verbal and written communication skills and the ability to interact effectively at all levels Must have English language fluency, both written and verbal. A stable work history is required. 6 month's experience with hospital facilities management is required. Knowledge of Joint Commission, OSHA, NFPA, FGI and/or CDC regulations and standards is required. Computer literacy is required. Valid Driver's license is required.

Education & Experience:

High school diploma or general education degree (GED) Two years of mechanical trade experience or technical school preferred. Prior experience in Hospital maintenance and operations required. Training in Life Safety NFPA 101, Interim Life Safety Measures or construction management methodologies required.

Certification/Licensure:

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