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Document Management Specialist
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Ecco Select
Kansas City, MO (In Person)
$45,760 Salary, Full-Time
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Job Description
Document Management SpecialistPosition Summary We are seeking a detail-oriented and organized Document Management Specialist to support the maintenance, digitization, and management of client records. This role is responsible for handling physical and electronic documents, ensuring accurate filing, scanning, indexing, and retrieval of records while maintaining quality and confidentiality standards. Key Responsibilities Organize, sort, and prepare paper documents for storage and archival purposes. Pack and move physical files and storage boxes (up to 30 lbs.) between department locations. Index incoming documents and perform quality reviews to ensure accurate placement within electronic client files. Scan and digitize hard-copy documents using scanning hardware and software. Maintain existing paper client files, including filing, retrieval, and document management activities. Process and manage incoming requests received through the team resource mailbox. Communicate and collaborate with team members through email and other internal communication channels. Ensure document handling procedures comply with company standards and records management policies. Perform additional administrative and document management duties as assigned. Qualifications Strong attention to detail and commitment to accuracy. Ability to lift and move boxes weighing up to 30 pounds. Strong written and verbal communication skills. Ability to work independently and as part of a team. Desired Skills Excellent organizational and time-management abilities. Strong quality control mindset with attention to detail. Customer service orientation and responsiveness. Ability to maintain confidentiality and handle sensitive information. Experience working with electronic document repositories and file management systems preferred.