Find & Apply For Document Control / Management Specialist Jobs in Kansas City, Missouri

Best People + Right Culture. These are the driving forces behind JE Dunn's success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in building authentic partnerships.

Role Summary

The Document Specialist 1 is responsible for establishing, maintaining, and controlling the project documentation process for construction projects. This role ensures that project records are organized, current, traceable, and accessible to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout. The Document Specialist 1 serves as a central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders.

Autonomy & Decision-Making:

Follows directions and refers all exceptions to supervisor.

Career Path:

Quality Specialist 2

Key Role Responsibilities

•Core

QUALITY SPECIALIST FAMILY

•CORE Learns and actively participates in all aspects of the company's safety and quality plans and culture by demonstrating commitment to an injury-free environment through individual actions and setting an example for others

Participates in the project specific quality plan, project specific water intrusion plan, and project quality status report

Ensures that comprehensive documentation of quality assurance processes, test results and corrective actions taken

Collaborates with suppliers to establish and maintain quality standards for incoming materials

Gains knowledge of design documents in order to identify potential quality problems to assist in developing constructability review reports

Develops performance of project site observations to ensure specifications and expectations are met and work is completed in a quality and timely manner

Develops comprehension of how to ensure compliance with industry standards, regulations, and company policies Utilizes basic understanding of project Contract Documents

May provide coordination and oversight to the project specific quality plan

Attends pre-planning, pre-installation and progress meetings

Conducts regular walk-through observations of construction sites to ensure compliance with the contract documents, manufacturers' instructions and industry standards

Investigates non-compliant conditions; confers with supervisor or other Quality team staff members to determine root cause and provide recommendations in work processes to eliminate reoccurrence

Utilizes internal quality assurance systems and tools to prepare reports for field superintendents, project managers and subcontractors detailing compliant and non-compliant quality conditions

Assists with the documentation of quality related information

May conduct basic constructability reviews under direct supervision

May help schedule and witness third party compliance inspections and performance verification testing

May assist in coordinating other JE Dunn teams, including VDC, Quality Group, Safety, Offsite prefabrication, and Self-Perform Key Role Responsibilities

•Additional Core

DOCUMENT SPECIALIST

In addition, this position would be responsible for: Establish, maintain, and control the project documentation process for projects to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout.

Serve as the central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders.

Own implementation and execution of the Project Document Management Plan and related procedures in alignment with the Project Execution Plan, Project Specific Quality Plan, contract requirements, and Owner expectations.

Establish project-wide governance for document creation, review, approval, distribution, retention, revision control, permissions, metadata standards, and turnover requirements.

Administer and maintain approved project document management platforms, including Autodesk Forma, PIMS, Bluebeam, SharePoint, Teams, and other project systems.

Maintain organized, current, complete, traceable, searchable, and audit-ready project records, including drawings, specifications, submittals, RFIs, meeting minutes, correspondence, inspection records, test reports, CCRs, turnover documentation, quality records, and closeout deliverables.

Coordinate documentation requirements associated with CCRs, contractor requirements, quality verification records, punchlists, mechanical completion, MCNs, OCNs, system acceptance, care-custody-control transfer, and turnover readiness.

Lead development, tracking, validation, and compliance review of cTOPs, vTOPs, MCNs, OCNs, and supporting turnover documentation in alignment with approved deliverable matrices and Owner requirements.

Facilitate document workflow alignment among Design Management, Procurement, Project Controls, Quality, Construction, Commissioning, Automation, Turnover, Owner teams, vendors, subcontractors, and consultants.

Monitor document workflow performance, conduct routine audits, identify documentation risks or bottlenecks, implement corrective actions, and develop metrics, dashboards, and reporting tools for document performance and turnover readiness.

Knowledge, Skills & Abilities Ability to perform work accurately and completely, and in a timely manner

Communication skills, verbal and written

Ability to successfully meet deadlines

Ability to deliver quality through attention to detail

Proficiency in MS Office

Ability to read and understand plans, drawings and specifications

Proficiency in basic JE Dunn construction M/E tools and software

Knowledge of the means and methods of construction management

Knowledge of quality management systems, standards and methodologies

Excellent problem-solving and root cause analysis skills

Ability to become familiar with relevant industry regulations and standards

Ability to build relationships and collaborate within a team, internally and externally Education Bachelor's degree in architecture, construction management or related field (Required)

In lieu of the above requirements, equivalent relevant experience will be considered. Experience 0-2 years construction experience and/or summer internship/co-op experience in construction (Preferred) Working Environment

Must be able to lift up to 25 pounds

Must be willing to work non-traditional hours to meet business needs

May require periods of overnight travel

Normal office environment, but may be exposed to extreme conditions (hot or cold)

Frequent activity: Standing, Walking, Sitting, Viewing Computer Screen

Occasional activity: Bending, Reaching above Shoulder

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details. Click here for benefits details.

This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

•For this opportunity, JE Dunn Construction will not sponsor an applicant for work visa status or employment authorization, nor will we offer any immigration-related support for this position (including but not limited to

H-1B, F-1 OPT, F-1 STEM OPT, F-1

CPT, J-1, TN-1 or TN-2, E-3, O-1, or future sponsorship for U.S. lawful permanent residence status.)

•