Document and Records Specialist

at Amentum in Idaho Falls, Idaho, United States Job Description Document and Records Specialist Amentum delivers world-class solutions through the expertise, dedication, and collaboration of our people. We partner with our customers to solve complex challenges and are committed to fostering a workplace where employees can grow, succeed, and make a difference. We are currently seeking a Document and Records Specialist to support our PROJECT . Position Summary The Document and Records Specialist is responsible for the creation, organization, management, and protection of both physical and electronic records and documents. This role ensures that all records are accurate, secure, accessible, and compliant with legal and organizational standards. The position includes primary and secondary, and occasional remote/telework work responsibilities, requiring experience across physical and digital environments. Key Responsibilities Records Management + Organize, classify, and maintain records in a systematic and secure manner. + Manage the lifecycle of records from creation to disposal. + Digitize physical records and ensure proper indexing and storage. + Conduct regular audits to ensure accuracy and compliance. + Maintain and retrieve physical records stored on-site for digitization. + Maintain confidentiality and integrity of records and information. Document Control + Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover + Create, revise, and format documents including contracts, reports, and manuals. + Track and manage document version control. + Verify that controlled documents include key information such as dates, titles, and applicable signatures before processing. + Ensure documents are clear, concise, and meet regulatory standards. Compliance and Security + Ensure adherence to local, state, and federal regulations regarding records retention and privacy. + Implement security measures to protect sensitive information. + Respond to internal and external records requests. + Maintain confidentiality and integrity of both physical and electronic records. Systems and Technology + Maintain and operate electronic records management systems ( ERMS ). + Collaborate with IT to troubleshoot and improve document systems. + Train staff on records and document management procedures. Reporting and Support + Provide information and prepare reports on records management metrics and compliance To view full details and how to apply, please login or create a Job Seeker account