VHA Documentation Specialist

VHA Documentation Specialist Trilogy Federal LLC

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5 Washington, DC Job Details Full-time 15 hours ago Benefits Internet reimbursement Paid parental leave AD&D insurance Paid holidays Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Cell phone reimbursement Parental leave Vision insurance 401(k) matching Pet insurance Qualifications Microsoft Excel Procedural guides 8 years Team development Analysis skills Policy & process development Bachelor's degree Task prioritization Organizational skills SharePoint Productivity software Senior level Document management Leadership Communication skills Business process modeling Full Job Description Trilogy Federal drives innovative solutions for complex business challenges across financial management, healthcare, and government industries. Our collaborative, client-first service approach, combined with our commitment to the rapid implementation of pragmatic solutions, has earned Trilogy an unparalleled reputation for delivering transformative results. Trilogy Federal is looking for a motivated and independent Documentation Specialist with knowledge and experience of documenting processes for an organization going through a re-organization. This role comes with a focus on documenting an organization's processes, including analyzing business processes, technology, and organizational structure, to ensure adoption and minimize resistance to the new system. Tasks include developing standard operating procedures for a finance organization, while assessing impact and stakeholder readiness to achieve project goals; creating a new leader/employee handbook; and creating process mappings to document approval and communication flows. We are seeking candidates for a full-time remote position, with potential opportunities for ad hoc onsite work in DC in the future (candidates local to the DC Metro Area strongly preferred). We are targeting to staff this position in June 2026, but preferably as soon as possible.

Primary Responsibilities:

Documentation Repository Development

• Support in designing and/or standing up a centralized repository (e.g., SharePoint or similar platform) to house organizational documentation, including functions, duties, and supporting materials for newly established org units. Functional Documentation Development
• Assistance in documenting and organizing functions and responsibilities for new organizational components to ensure consistency and clarity across the enterprise, such as a new employee handbook SOP and Process Standardization
• Support in reviewing, developing, and standardizing standard operating procedures (SOPs) and inter-office procedures to align with the future-state operating model. Process Mapping / Workflow Documentation
• Facilitation of process mapping and documentation of key workflows to support transition planning and operational readiness.

Minimum Requirements:

Bachelor's degree 8+ years of professional experience Excellent communication skills; written and verbal Strong command of MS Office tools Team building, organization, and leadership skills Ability to effectively communicate and interact with senior level management and clients Expert in Microsoft Excel and Microsoft PowerPoint Strong attention to detail Strong analytical stills An outstanding ability to establish priorities and meet deadlines Ability to obtain a Public Trust clearance

Preferred Qualifications:

VA or Federal experience preferred Benefits (including but not limited to): Health, dental, and vision plans Optional FSA Paid parental leave Safe Harbor 401(k) with employer contributions 100% vested from day 1 Paid time off and 11 paid holidays No cost group term life/AD&D plan, and optional supplemental coverage Pet insurance Monthly phone and internet stipend Tuition and training reimbursement $110,000

• $120,000 a year This range is not a guarantee of compensation or salary, as Trilogy Federal conducts an individual equity review for every candidate based on experience, location, education, industry experience, and comparisons to internal pay bands.

In addition to salary, Trilogy offers robust benefits including medical/dental/vision insurance coverage, 401(k) match, paid holidays, paid time off, tuition reimbursement, and a very supportive work/life balance. Trilogy Federal is an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.