Document Management Specialist

The Financial Reporting Process Coordinator serves as a key member of the fund administration team, supporting the end-to-end workflow of financial statements, regulatory filings, and related reporting materials for registered investment companies and advisors. The Coordinator oversees the routing and distribution of documents, maintains accurate status tracking, reviews and consolidates comments from legal, compliance, audit, and advisor groups, and ensures that all deliverables progress through the review cycle efficiently and in accordance with internal and regulatory expectations. Key ResponsibilitiesMaintain and update production schedules and status trackers for financial statements, tailored shareholder reports, and regulatory filings.

Manage document flow between auditors, legal counsel, compliance teams, fund advisors, and internal stakeholders.

Collect, review, and route comments from all parties; ensure feedback is logged, addressed, and escalated when needed.

Understand when an issue is routine vs. when it requires escalation to senior staff.

Maintain clean version control and document history across Word, Excel, and PDFsEnsure documents are stored, labeled, and distributed properly and securely.

Support the fund administration team in meeting deadlines and managing review cycles.

Help reinforce consistent processes and document-control standards. QualificationsBachelor's degree or equivalent paralegal/compliance/operations experience.2-5 years experience in a role involving document workflow, legal or compliance review, or project coordination.