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Job Description
The Deputy District Clerk is responsible for data entry and document processing for Criminal District Court. Seal files and documents as ordered by the Courts. Affix bar codes to documents for scanning. Scan documents. Process motions and orders, including file-marking, entering into the computer, obtaining Court signatures, and sending copies to respective parties. Process disposition of cases. Docket incoming transfer cases and number all documents received. Docket tax cases, assess fees. Issue writs, warrants, citations and subpoenas. Prepare notices of judgment. Present pro se litigants and files to the Court. Assist public in locating files and certifying documents. Process probation revocations, including copying documents, entering documents into computer to reactivate the case, issuing arrest warrants and sending to Sheriff. Inspect bonds to ensure all bonds have been accurately entered. File all bonds posted for various court proceedings. Process disposition of cases, including closing out file once guilty plea has been heard or judgment received, sending copies of the abstract and commitment papers to Sheriff, District Attorney's Office, probation department, and bondsman. Prepare "pen packets" for the Texas Department of Criminal Justice, entering disposition information in the computer. Prepare bond forfeitures and failure to appear arrest warrants. Respond to inmate correspondence. Pull files, attend and assist the court with guilty pleas. Act as liaison between district clerk, judge, attorneys, court personnel and all other interested parties. Testify in court as custodian of records. Mail DWI suspension form to Department of Public Safety. Process civil and family law documents that are e-filed. Perform other duties as requested by the
District Clerk Supervisory Responsibilities:
None. This is a non-supervisory position. High School diploma or equivalent required. Computer data entry experience, customer service experience required. Must have knowledge of English grammar, spelling, punctuation, modern office equipment including computer software, filing systems. Must be able to type/keyboard data entry at a rate of 45 net words per minute. Must have knowledge and skills to perform basic math principles. Must be able to establish and maintain effective working relationships with co-workers and the public. Must be able to prioritize tasks to be performed. Must be able to work independently in the absence of supervision. Must be able to respond appropriately and professionally to requests and inquiries from the general public and courthouse personnel. Must be able to communicate verbally and in writing. Must be able to interpret and apply laws, rules, regulations and procedures applicable to job duties assigned. Must be able to read and understand manuals, instructions and documents. Must be able to analyze various situations and determine best solution within authority delegated.
Physical and Environmental Requirements:
Must be able to lift 25 pounds. Must be able to stand, walk, kneel and/or bend to perform essential functions. Must be able to reach, grip, and use fine dexterity to operate computer, office equipment and handle/manipulate papers. Must be able to push and pull objects. Must be able to flex upper trunk forward at the waist and partially at the knees. Must be able to rotate upper trunk to the left or right while sitting or standing. Must be able to place arms above, at or below shoulder height. Must have use of visual and depth perception. Must have speech, hearing, and visual acuity necessary to operate computer, office equipment, and file documents and court shucks.
Work Environment:
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is low.
DISCLAIMER
The above description reflects the details considered necessary to describe the standard functions of this position and should not be constructed as a thorough description of all work requirements. The characteristics of the work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Employment Employer:
Lubbock County will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
