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Job Description
The Consultant Legal Invoice Review QA, for Wolters Kluwer will be responsible for performing the quality assurance review for the Legal Bill Analysis Center of Excellence (LBACOE). The Legal Bill Analysis ("LBA") process involves the prompt, accurate and efficient auditing of electronically submitted legal fee and expense invoices submitted by law firms and vendors of our clients.
Essential Responsibilities:
Conduct review of LBACOE Legal Invoice Analysts' line-item adjustments and non-adjusted invoice lines, applying specialized legal subject matter expert knowledge to context of legal invoice line items for quality assurance. Use sound individual discretion and with minimal supervision, conduct gap filling analysis to decode the legal "story" of an invoice by utilizing required law school education, law firm experience, and/or related specialized legal expertise. Verify the compliance of adjusted and non-adjusted line items to legal billing guidelines by law firms and vendors submitting invoices. Verify the accuracy of the UTBMS task codes (Fee, Activity and Expense codes) applied to invoice line items. Independently make further adjustments to invoice line items as necessary based on an assessment of the legal context of the invoice while utilizing specialized legal subject matter expert knowledge to extract core critical legal terminology and concepts. Document reasons for any additional adjustments made to invoice line items, identifying the billing guideline violated and the rationale for the amount adjusted. Promptly and professionally resolve law firm appeals. Receive and organize law firm requests for reconsideration from Operations Support Specialists or management and/or work the intake queue for requests for reconsideration. Address law firm requests for reconsideration of adjusted amounts while utilizing careful judgment, legal knowledge and utmost professionalism while upholding integrity of the legal billing process. Work with law firms in a professional manner via legal expert-to-expert written communications to carefully resolve disputed invoice line items using sound independent discretion and legal knowledge base. Efficiently and accurately review appealed legal invoice entries. Demonstrate superior ability to review, analyze and evaluate legal fees and costs/expenses in appealed invoice entries and to exercise discretion and sound independent judgment when making audit and adjustment decisions in a law firm appeals context. At the direction of management, handle escalated law firm appeals that have not been successfully resolved by QA Analyst I peers ("appeals mediation"). At the direction of management, organize and participate in a resolution conference to be held with the law firm and client representative, when direct appeals mediation with the law firm does not successfully resolve the dispute. •
Additional Responsibilities and Skills:
Conduct periodic audit and data analysis to support management in collecting and verifying performance metrics for internal use and use with clients and law firms. Communicate and calibrate with audit team and appeals team members as part of critical legal expert QA Analyst "task force" that resolves ambiguities or "close judgment calls" in interpretation of client guidelines when applied to complex legal invoicing scenarios. Using sound discretion and legal expertise, analyze and condense legal service agreements to produce effective operational tools, meeting and in some cases exceeding customer expectations. Liaise with and provide periodic feedback to CIOX Artificial Intelligence Decision Science team on functionality and improvement of machine learning end-user experience and accuracy. Strong understanding of legal terminology and claims legal situations, including multijurisdictional exposure. Self-motivated with an ability to work independently and with very limited supervision after training. Ability to monitor the workflow and performance of partnered legal invoice analysts and identify/escalate any concerns to management. Excellent computer skills with the ability to learn the electronic legal bill submission and auditing software. Sound command of the English language-- grammar, syntax and style -- including an understanding of the conventions of punctuation and capitalization. Excellent spelling and proofreading skills. Effective communication and organization skills. Familiarity with common business math and possess appropriate business telephone skills. Ability to carry out detailed written or verbal instructions; ability to respond to requests effectively and efficiently.
Job Qualifications:
Education and Licensure:
Minimum:
Bachelor's Degree required. Juris Doctor degree from an ABA-accredited law school required.
Experience, Knowledge and Tools:
Required Experience:
At least 5 years of the following relevant experience: Prior experience in a legal services or legal invoice auditing environment. Prior experience with direct communication with law firms in a legal billing context. Experience with handling conflict with law firms, in writing and telephonically. Highly developed communication skills, including both excellent written and verbal skills. Firm grasp of the Federal and/or State Rules of Civil Procedure. Insurance defense and civil litigation experience preferred. Prior legal invoice auditing experience either in-house or with a third party legal invoice auditing company strongly preferred.
Preferred Experience:
Prior US and International legal invoice review and analysis experience in a legal invoice analyst role. Prior experience in auditing claims litigation. Prior work experience with an insurance company. Experience in handling appeals of legal invoice claims adjustments. Prior experience with direct communication with law firms in a legal invoice review context. Experience with handling conflict with law firms, in writing and telephonically. Highly developed communication skills, including both excellent written and verbal skills. Our Interview Practices To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.
Compensation:
$75,900.00 - $129,950.00 USD This role is eligible for Bonus. Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.
Additional Information:
Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request. If making a difference matters to you, then you matter to us. Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We're innovators with impact. We provide expert software and information solutions that the world's leading professionals rely on, in the moments that matter most. You'll make a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can thrive at Wolters Kluwer, where diversity is core to our collective strength and high performance. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong. Wolters Kluwer reported 2025 annual revenues of €6.1 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs more than 21,000 people worldwide. Our customers work in industries that impact the lives of millions of people every single day. Our mission is to empower our professional customers with the AI-powered solutions they need to make critical decisions, achieve successful outcomes, and increase productivity. We deliver trusted, AI-powered expert solutions that combine deep domain knowledge, proprietary content, and advanced technology to provide expert-validated insights, automate workflows, and drive better outcomes. Today, nearly 70% of our digital revenues come from AI-powered solutions, reflecting our strategic focus on embedding AI into professional workflows and delivering measurable productivity gains. We are committed to helping professionals navigate complexity, improve the way they work, and solve critical challenges through cloud-based, AI-powered platforms that integrate seamlessly into their workflows and ecosystems. Our solutions are designed to deliver impact when it matters most, especially in high-stakes environments where accuracy and trust are essential. With a nearly 190-year legacy, Wolters Kluwer continues to evolve its portfolio of digital solutions and services to meet the changing needs of professionals worldwide, enabling them to work faster, make smarter decisions, and deliver better outcomes. For more information about our solutions and organization, visit www.wolterskluwer.com, or follow us on LinkedIn, Instagram and Facebook. Wolters Kluwer has a dedicated team of experienced talent acquisition professionals who are ready to hear what makes you tick and share how Wolters Kluwer can help you achieve your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume. As a global organization, we recognize that solving a wide range of complex problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce - one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and equitable opportunities for all employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics. At Wolters Kluwer, you'll feel valued for your contributions, and you'll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. Our global Together we thrive well-being program reflects our commitment to supporting colleagues across physical, mental, social, and financial well-being. That commitment has been recognized externally through Ragan's Top Places to Work for
Employee Wellbeing:
Large Organization in 2024. More recently, Wolters Kluwer was recognized by Forbes as one of America's Best Large Employers 2026 and America's Best Employers for Engineers 2026. In 2025, Wolters Kluwer was also recognized by Forbes as one of America's Best Employers for Women. To ensure we continue to drive innovation that enables us to develop products and services to best serve our customers, we cultivate a workplace culture rooted in mutual respect, bringing forward insights from a wide range of backgrounds, perspectives, and experiences. We are also committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national origin, disability, age, genetic information, veteran status, or any other characteristic protected by applicable law, and we do not tolerate discrimination on any of these bases. GDPR Wolters Kluwer ("we" or "us") wants to inform you about the ways we process your personal information. In this Privacy & Cookie Notice we explain what personal information we collect, use and disclose. You'll find details related to GDPR and other data privacy policies on our Careers Privacy and Cookies page.
