0000009475.SECRETARY.SHERIFF-INTAKE RELEASE

0000009475.SECRETARY.SHERIFF-INTAKE RELEASE Dallas, TX Job Details Full-time 1 day ago Qualifications Microsoft Word Some college Record keeping Computer operation Microsoft Excel Phone communication Greeting customers Filing Customer inquiry handling Administrative experience High school diploma or GED Data entry Typing Clerical experience 10 key typing Appointment scheduling Phone call management Grammar Experience 2 years Entry level Full Job Description

JOB DESCRIPTION

Performs a variety of routine secretarial tasks, including typing, filing, greeting the public, screening phone calls, sorting mail, ordering supplies, compiling routine data in established formats, operating a personal computer and other related tasks.

RESPONSIBILITIES 1.

Serves as first point of contact in greeting visitors, screening or routing incoming calls, taking messages and answering routine inquires. 2. Types routine correspondence, memos, and letters, ensuring accurate spelling, grammar, punctuation, content and composition. 3. Assist staff by coordinating, scheduling and maintaining calendar of events for appointments, meetings and/or classes. 4. Posts and records data in systems or software designed for record keeping and report generation and retrieval. 5. Performs other secretarial duties including, but not limited to:  Copying and compiles data, reports, packets, and other information for departmental use or distribution;  Processes incoming/outgoing mail; and  Maintains filing systems. 6. Monitors, requisitions and maintains office supplies, forms, materials and other items, as required. 7. Performs other duties as assigned.

QUALIFICATIONS

Education, Experience and Training:

Graduation from an accredited high school/GED program. Two (2) years job related experience or 30 hours of college or a combination of the two.

Special Requirements/Knowledge, Skills & Abilities:

Ability to type 40 wpm. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute) . Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public.

Physical/Environmental Requirements:

May require prolonged sitting or standing. May require moderate lifting of files, boxes, copies, etc.