Police Records Specialist- Hourly

Police Records Specialist- Hourly City of South Gate - 4.2 South Gate, CA Job Details Part-time $25.76 - $31.31 an hour 1 day ago Qualifications Research Customer inquiry handling Typing Full Job Description JOB This is a Bonafide Occupational Qualification Position - Female Candidates OnlyThis recruitment process will close on Thursday, May 28, 2026, at 5:00 p.m.

THIS IS A PART-TIME POSITION, AND MAY BE REQUIRED TO WORK A VARIETY OF HOURS INCLUDING DAYS, NIGHTS, WEEKENDS, AND HOLIDAYS.

May work up to 18 hours per week - to a maximum of 990 hours per fiscal yearUnder general supervision, performs a variety of specialized clerical duties in the preparation and maintenance of police records; assists Police Officers in the booking, searching and transporting of prisoners; performs related duties as required. Class CharacteristicsThis classification is characterized from other clerical positions by responsibility for performing duties specifically related to police records. Supervision ReceivedWorks under the general supervision of the Police Records Manager. Supervision ExercisedDoes not exercise supervisory responsibility.

EXAMPLE OF DUTIES

Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; and reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following: Reviews and corrects various transcribed arrest reports; researches and collects records such as criminal records, rap sheets and fingerprint reports to attach to reports; prepares copies for detective bureau; may transcribe arrest reports. Inputs data related to crime, incident and traffic accident reports into computer systems; makes copies and distributes to various staff; files reports. Inputs data related to Notice to Appear Citations and prepares transmittal for court. Accesses various local, state and national law enforcement systems to enter and retrieve information. Researches and provides information to requests by phone, fax and mail for information from other police agencies, parole agencies, prisons and county social services agencies. Responds to inquiries in person or by phone from members of the public, providing explanation of procedures and requested information, related to such issues impounded vehicles, arrest reports and accident reports. As needed, serves as matron for female prisoners for such activities as removing handcuffs, taking property, performing pat downs and strip searches, escorting, conducting jail checks, feeding meals and witnessing procedures. Sends out notices to registered and legal owners of impounded vehicles; enters impound information in national and local automated data bases. On occasion, provides staff support at the Police Department front counter; meets and responds to public requests; releases impounded vehicles; copies and sells various reports; takes crime and incident reports. May assist in the Detective Bureau tracking subpoenas, updating records, coordinating staff court appearances and ensuring crime reports are submitted. Balances register, codes and prepares daily cash reports; prepares deposits for watch commander. Maintains and monitors computerized and hard copy files, databases and directories; conducts record searches; audits documents, verifies accuracy and ensures compliance with applicable statutes and regulations. Prepares, types and/or distributes statistical reports, correspondence and related documents; operates a variety of office equipment. As required, contacts other City staff, the public or other agencies to verify, obtain or distribute routine information regarding related City activity. On occasion, testifies in court related to records or procedural witness.

SUPPLEMENTAL INFORMATION

Physical Demands and Work EnvironmentThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee sits for long periods of time and is frequently required to talk or hear. The employee is occasionally required to walk; stand, kneel, climb, squat, bend, twist, use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Incumbents may be exposed to repetitive motion. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet. Incumbents are not substantially exposed to adverse environmental conditions.

Application Packets Must Include:

A fully completed online employment application which: Covers at least the past 10 years of employment history (or longer if you have other relevant experience). If you claim education on your application, an unofficial copy of your transcripts, documenting all qualifying education and/or occupational training claimed, must be submitted as an attachment to your online application. If you are invited to interview for this position, at a later date, we will request that your original, official transcripts, be mailed directly to the City of South Gate Human Resources Office in an unopened envelope by the accredited college(s) or university(ies). Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.

Selection Process:

All application materials received will be reviewed and evaluated. All information supplied by applicants is subject to verification.

The applications will be screened and those applicants possessing the most desirable qualifications on the basis of experience, training, and education, as submitted will be invited to continue in the selection process. This will include a written examination weighted at 30% and an oral interview weighted at 70%. Typing Certificate (qualifying): A typing certificate of 40 wpm net is required and must be submitted on the date of the written examination. Online and remotely completed typing certificates will not be accepted. Typing test must be a minimum duration of five (5) minutes and have been taken within six (6) months of the City's Employment Application due date (May 2026). Typing certificate must be issued from an acceptable agency (government agency, temporary employment agency, learning institution). Online typing certificates will not be accepted and a failure to submit a certificate by the deadline may result in disqualification.

Written Examination - (weighted 30%): A minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview. Oral Appraisal Interview - (weighted 70%): A minimum of 70% must be obtained for placement on the Employment Eligibility List. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Hiring Policy. Pre-employment ProcessThe City supports a Drug-Free Workplace. All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Hiring of Relatives:

Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or moral problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, child, spouse, brother, sister, in-laws, and step relationships. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. Equal Opportunity EmployerThe City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, age, medical condition (cancer and genetic characteristics), genetic information, physical or mental disability (including HIV and AIDS), military or veteran status in its employment actions, policies, procedures, or practices.

The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 100,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles. The City is in a state of revitalization with many new development projects on the near horizon. As we look to the future we are heartened by the many opportunities for economic growth. We are looking for (a) dynamic individual(s) to join our employment team and work alongside our civic leaders, residents, and business owners committed to promoting and maintaining a safe and prosperous community in which to live and work.