UEHIRO Administrative & Fiscal Support Specialist Location UH Manoa
SOEST, Honolulu, HI Job Type Full-Time Temporary Job Number 2026-01458 Department University of Hawai'i at Manoa
School of Ocean and Earth Science and Technology Division Oceanography Opening Date 07/09/2026 Closing Date 7/10/2026 5:00

PM Hawaii Position Number:

casual Description

Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions.

Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title:

Casual Hire

Administrative & Fiscal Support Specialist Position Number:

•

Casual Hire Hiring Unit:

Uehiro Center for the

Advancement of Oceanography/SOEST Location:

UH at

Manoa Date Posted:

July 9, 2026

Closing Date:

July 10, 2026

Salary Range:

$4627/month

Work Schedule:

M-F, NTE 40

hours/week

Temporary/Permanent:

Temporary, Not to exceed October 31, 2026 Position Objective The Administrative & Fiscal Support Specialist provides critical, short-term administrative and fiscal operations support for UCAO programs and initiatives. This temporary role is designed to accommodate an increased volume of project preparation and logistical coordination for the high-activity Summer and Fall 2026 terms. Key Responsibilities & Duties 1. Fiscal & Travel Coordination Coordinate complex travel arrangements and itineraries for fellows, Principal Investigators (PIs), and program participants. Prepare and process travel authorizations, simple purchase requisitions, reimbursement requests, and associated fiscal documentation. Provide general purchasing support, tracking expenditures and reconciling receipts against project budgets. 2. Operational & Meeting Support Schedule, coordinate, and provide logistical support for Center meetings, workshops, and other events. Perform foundational administrative tasks, including data entry, filing/record-keeping, and office supply management. Assist in troubleshooting routine operational issues to ensure seamless day-to-day program execution.

Minimum Qualifications Education:

Bachelor's degree from an accredited institution.

Experience:

0-1 years of experience in an office management or administrative support role.

Administrative Skills:

Proficiency with standard office software (e.g., MS Office Suite, Google Workspace) and the ability to execute fundamental clerical tasks with high accuracy.

Fiscal Aptitude:

A foundational understanding of basic financial transactions, expense tracking, or budget reconciliation.

Communication:

Strong written and verbal communication skills, with the ability to interface professionally with diverse academic stakeholders.

Organization:

Excellent time-management skills and the ability to manage competing priorities under tight timelines.

To Apply:

Submit a cover letter, resume, and contact information for at least three references . All submissions shall be made electronically to: Mireya Inga, Director of Operations, email: mireyari@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. 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