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Legal Administrator
Job
Robert Half
Chesterfield, MO (In Person)
Full-Time
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Job Description
We are looking for a Legal Administrator to provide dependable administrative support for legal and regulatory operations. This long-term contract position is ideal for a highly organized, detail-oriented individual who can keep records accurate, manage recurring tasks, and help maintain momentum across compliance-related activities. The role will contribute to documentation, reporting coordination, payment processing, and day-to-day support for a fast-paced cross-functional team.
Responsibilities:
- Support daily administrative activities for legal and regulatory functions by managing records, preparing documents, handling correspondence, and maintaining orderly filing systems.
- Collect, organize, and monitor materials needed for legal, regulatory, vendor, customer, and internal business matters to ensure information is complete and easy to retrieve.
- Process administrative payment items such as check requests, invoices, filing costs, state fees, and related documentation with accuracy and timeliness.
- Maintain both digital and hard-copy files using consistent naming, storage, and recordkeeping practices so critical documents remain accessible.
- Track timelines, recurring deliverables, follow-up items, and pending actions to help legal and regulatory work stay on schedule.
- Coordinate administrative steps for signatures, approvals, notarizations, certificates, apostilles, and similar documentation requirements.
- Assist with the preparation and submission of feed tonnage reports by compiling supporting sales, product, volume, and state-specific information.
- Partner with internal teams to obtain missing reporting details, resolve routine documentation questions, and maintain records of submissions, confirmations, and fee payments.
- Provide support for export-related administrative activities, including monitoring secretary of state information and assisting with trade compliance documentation when needed.
- Contribute to special assignments, audits, and information requests while collaborating with Finance, Sales, Customer Service, Supply Chain, and other departments.