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Job Description
Job Description Job Title:
Legal Intake Administrator Location:
Corporate Department:
Legal Job Summary:
The Legal Intake Administrator supports the company's in‑house legal department by serving as the first point of contact for incoming real estate-related legal requests. This role focuses on receiving, reviewing, and routing communications primarily from commercial landlords, property managers, and business partners. The Legal Intake Administrator ensures that all inquiries are accurately logged, assessed, and directed to the appropriate internal stakeholders.
Principal Duties:
Receive, review, and triage incoming legal notices, inquiries, and documentation related to commercial real estate matters. Serve as the primary point of contact for commercial landlords and property management companies. Conduct initial assessments to determine urgency, completeness, and required internal follow‑up. Collect relevant internal information (lease terms, site contacts, historical correspondence, business unit details) to support legal review. Verify and input key deal information into matter management systems. Enter all matters into the company's legal intake or matter‑management system with accuracy and consistency. Route requests to in‑house attorneys, paralegals, real estate teams, or business units based on subject matter and ensure timely responses to landlords and internal partners. Track intake status, maintain organized intake logs and generate reports on intake volume, matter status, turnaround times, and other key performance metrics as requested. Assist with billing and payment processes in connection with real estate-related legal matters. Assist with updates to standard intake forms, checklists, and process improvements. Maintain organized electronic and physical files and ensure compliance with document retention policies. Communicate with external parties to clarify issues or request missing information while maintaining a professional and service-oriented approach in all interactions. Support the Legal Team with administrative tasks such as preparing summaries, drafting simple correspondence, filing original documents and coordinating signatures. Utilize legal AI tools to support intake, document review, and workflow efficiency. Participate in testing, evaluation, and continuous improvement of those tools within the Legal Team. Uphold confidentiality, compliance standards, and internal legal department procedures. Assist with such other matters as may be requested by the real estate attorneys on the Legal Team.
Essential Functions:
Ability to work well individually as well as in a team environment Excellent oral and written communication skills Excellent customer service skills Ability to work with little or no supervision Detail oriented and strong organizational skills Strong analytical and problem solving skills Excellent interpersonal skills Ability to manage high-volume workflows and prioritize competing requests
Basic Qualifications:
Associate's or Bachelor's degree preferred 2-4 years of experience in a legal, real estate, or administrative support role is required Familiarity with commercial real estate transactions (leases, acquisitions, title/survey) Experience with legal intake, matter management systems, or document management platforms Proficiency in Microsoft Office (Outlook, Excel, Word); experience with legal software a plus Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com. Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision. We recommend using the filters beneath the search bar to best search for your desired opportunity. Corporate or Wawa Beverage Company (WBC)
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Store Operations Opportunities:
Please use the distance and location filter to view opportunities near you. Here at Wawa, the sky's the limit. Voted as "America's Favorite Convenience Store," Wawa operates a chain of convenience retail stores located in Pennsylvania, New Jersey, Delaware, Maryland, Virginia, Florida, Alabama, North Carolina and Washington D.C. Today, Wawa is your all day, every day stop for fresh, built-to-order foods, beverages, coffee, fuel services, and surcharge-free ATMs. We're making every day a little more fulfilling—one smile, hoagie, and experience at a time. We know that it's our Associates who put the "wow" in working at Wawa, so we're invested in giving them the encouragement they need to take flight. By providing flexibility and support, at work and beyond, we create an environment where everyone can thrive. We believe that with the right ingredients to grow and build a career—and a little wind beneath the wings—our Associates can reach new heights. Guided by our commitment to community, Wawa Associates take pride in putting people first, making days brighter, and bringing joy to our friends and neighbors. With opportunities such as volunteering, charitable giving, and events, we're able to extend care beyond the workplace, building stronger neighborhoods and long-lasting relationships. We have benefits that fuel well-being, including:• Employee Stock Ownership Plan (ESOP) Tuition Reimbursement 401(k) Plan Medical/Dental/Prescription Coverage Flexible Spending Accounts (Health Care & Dependent Care) Employee Assistance & Wellness Programs Employee Credit Union Paid Time Off Employee Resource Groups •eligibility requirements may apply For Technical Issues regarding your application please email: recruitingsupport@wawa.com.
