Legal Assistant

We are looking for a detail-oriented Legal Assistant to support intellectual property matters for a services organization in Phoenix, Arizona. This position plays an important role in keeping filings, records, deadlines, and client materials organized across patent and trademark matters. The ideal candidate brings prior law firm or legal department experience, strong administrative judgment, and the ability to manage multiple priorities with accuracy and professionalism.

Responsibilities:

• Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence.
• Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required.
• Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case.
• Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions.
• Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs.
• Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures.
• Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters.
• Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters.
• Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures.
• Update docketing tools and internal databases to keep portfolio information, client details, and matter status current.