Public Entity Legal Assistant

We are looking for a detail-oriented Public Entity Legal Assistant to provide high-level administrative and legal support within the Hearings Division of a newly established department in Pasadena, California. This Long-term Contract opportunity is well suited for someone who can manage sensitive matters with discretion while supporting hearing-related operations in a public sector legal environment. The role calls for strong communication, sound judgment, and the ability to stay organized while coordinating calendars, filings, and hearing documentation.

Responsibilities:

• Provide day-to-day legal administrative support to the Senior Hearing Officer and assist with the efficient operation of hearing-related activities.
• Coordinate schedules, maintain legal calendars, and track important deadlines for hearings, meetings, and related proceedings.
• Prepare, review, and organize legal documents, correspondence, agendas, and supporting materials for administrative hearings and meetings.
• File documents through electronic filing systems and ensure submissions are completed accurately and within required timeframes.
• Attend hearings and meetings as needed, capture clear meeting notes, and help maintain complete and well-organized records.
• Communicate professionally with internal staff, external parties, and members of the public while handling sensitive or confidential matters with tact.
• Support case and document management activities by maintaining files, monitoring status updates, and assisting with administrative processes tied to legal proceedings.