Legal Assistant

We are seeking a highly skilled and experienced Legal Secretary to join our dynamic law firm. The ideal candidate will be professional, reliable, and highly organized, with a strong background in Civil litigation. In this role, you will provide essential support to two busy attorneys, manage clerical and administrative tasks, assist and foster positive client relationships. If you thrive in a fast-paced environment and are committed to excellence, we encourage you to apply.

Key Responsibilities:

1. Document Preparation & Transcription Transcribe legal documents and court filings from dictation and notation with accuracy and efficiency. Assist in preparation of drafting of legal documents Ensure proper use of legal terminology and formatting in all documentation. 2. File & Case Management Retrieve, update, and maintain client case files, electronic records, and directories. Open and organize litigation files, ensuring all case materials are properly documented. File all correspondence, pleadings, medical records, and other case-related documents. Close case files, complete close sign sheets, and properly document case status. 3. Scheduling & Calendar Management Maintain and coordinate attorneys' trial calendars, deadlines, and schedules. Manage personal and firm-wide timelines, ensuring all critical dates are tracked. 4. Clerical & Administrative Support Perform general administrative tasks, including: Preparing and processing outgoing mail. Typing correspondence and legal documents. Taking and relaying accurate messages. Filing and organizing documents as needed. 5. Coordination of Legal Proceedings Schedule and confirm depositions and mediations with all relevant parties. Ensure attorneys have the appropriate case files and documents for scheduled proceedings. Review and track tentative rulings in compliance with local court rules. 6. Records & Subpoena Management Request, medical records through subpoenas or client authorizations. 7. Client Interaction & Communication Respond to client inquiries in a professional and courteous manner, fostering strong client relationships. Represent the firm with professionalism to enhance client trust and business development. Coordinate overnight delivery of legal documents and packages as needed. 8. Other Duties as Assigned Perform additional administrative and legal support tasks as required.

Qualifications:

Candidate must have a minimum of 5 years of experience in Civil litigation . Excellent organizational skills and ability to multi-task are required. Strong grammar, verbal skills, written and oral communication skills. Professional with regard to time management Must be well-versed in e-filing procedures across multiple county court systems Legal research skills required. The hourly rate will depend on experience. Benefits offered include health and dental insurance, life insurance, Flexible Spending Account, Yearly bonus, paid vacation, sick leave, holidays, and participation in the Firm's 401(K) plan.

Pay:

$30.00 - $35.00 per hour

Benefits:

401(k) matching Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid sick time Paid time off

Experience:

Civil Litigation:

5 years (Required)

Work Location:

In person