A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
We are seeking a motivated, detail-oriented Trust Administration Paralegal to join our estate planning and probate practice. This is a part-time, in-person position with the opportunity to transition to a full-time role within approximately six months, based on performance and the firm's needs. The ideal candidate has experience administering trusts and estates, communicates effectively with clients and colleagues, and is committed to delivering compassionate, high-quality legal services. Responsibilities Assist with trust administration matters from inception through final distribution. Prepare trust administration documents, correspondence, inventories, and accounting. Communicate with trustees, beneficiaries, financial institutions, accountants, and other professionals. Review trust assets and assist with funding, transfers, and distributions. Coordinate tax-related matters with CPAs and financial advisors. Maintain accurate case files and ensure compliance with applicable deadlines. Track and organize trust assets, financial records, and required documentation. Assist attorneys with probate matters, including preparing court filings. Deliver exceptional client service while collaborating with attorneys and support staff. Qualifications Associate's degree, bachelor's degree, or paralegal certificate from an accredited program preferred. Minimum of two years of experience in trust administration, probate, estate planning, or a related legal field. Experience preparing trust administration and probate documents. Strong organizational, analytical, and time-management skills. Excellent written and verbal communication skills. Ability to work independently while collaborating effectively with a team. Experience with estate planning, probate, or legal practice management software is preferred. Illinois notary public commission is a plus. Schedule Part-time, approximately 20 - 30 hours per week. Flexible scheduling available. Opportunity to transition to a full-time position within approximately six months, based on mutual agreement, performance, and firm needs. Compensation & Benefits Competitive hourly compensation based on experience. Flexible work schedule. Professional development and mentorship opportunities. Opportunity to transition to a full-time position with comprehensive benefits. Why Join Us? We are a client-focused law firm dedicated to helping individuals and families navigate estate planning, trust administration, and probate with professionalism, compassion, and practical guidance. We value collaboration, responsiveness, and exceptional client service. This role offers the opportunity to become an integral member of our growing practice while building a long-term career with the firm. How to Apply Please submit your resume and a cover letter describing your relevant experience and interest in the position. We look forward to learning how your background and commitment to client service can contribute to our team.
