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Diaz Anselmo & Assoc. PA

Administrative Assistant Title / First Legal

Pay: Not specified

Posted: 8 weeks ago

Location: Naperville, IL (Onsite)

Last Updated: 3 weeks ago

Hours: Full-Time

Expires: 9/12/2026

Career Insights for Paralegal / Legal Assistant

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Based on Illinois data

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What they do

A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.

$73,658 / year median in Illinois

-5% projected decline

Explore Career

Job Description

Are you an organized, detail-oriented professional ready to grow your career in real estate law? Diaz Anselmo & Associates is hiring an Administrative Assistant for our Title/First Legal team. In this vital role, you'll manage mortgage documentation and title processes, collaborating with clients and internal teams to keep our workflows moving accurately and on time. What You'll Do (Key Responsibilities):

Manage Assignments:

Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.

Handle Document Recording:

File and track Lis Pendens, Title Order Instruments, and related real estate documents.

Audit Legal Descriptions:

Coordinate formal approvals and ensure error-free submissions to county and state entities.

Track Title Timelines:

Monitor production schedules, chase down aging files, and order title gap searches.

Maintain Systems:

Keep data crisp and current in Perfect Practice and client portals (ICE, Tempo, ADR). Support the

Legal Team:

Help file complaints/summons packages under tight deadlines, and assist Title Examiners and Legal Assistants with document retrieval. Own the

Inbox:

Manage shared departmental email boxes with prompt, professional responses. What You Bring (Qualifications):

Experience:

2-4 years as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation experience is a massive plus).

Tech Skills:

Proficiency in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR is highly valued.

Mindset:

Sharp attention to detail, great multitasking skills, and a knack for hitting strict deadlines in a high-volume environment.

Education:

High school diploma required; Degree or Associate's preferred. Full-time, Monday - Friday, onsite role. Why Diaz Anselmo & Associates? We offer a collaborative, supportive environment focused on excellence and compliance. If you're ready to play a critical role in our real estate processes, apply today!