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RH
Robert Half
Legal Admin/Assistant
Career Insights for Paralegal / Legal Assistant
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Scorecard
Based on Missouri data
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What they do
A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
$60,697 / year median in Missouri
+5% projected growth
Job Description
Description We are looking for a detail-oriented Legal Admin/Assistant to support a busy legal function in Chesterfield, Missouri. This Long-term Contract position will help manage licensing, corporate records, contract administration, and legal operations activities across multiple business units. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to keep documentation, deadlines, and workflows on track in a fast-paced environment.
Responsibilities:
- Oversee the status of business and operational licenses across various jurisdictions, ensuring applications, renewals, and supporting materials are completed on schedule.
- Partner with internal teams and external agencies to gather required documentation for contractor, engineering, environmental, and related compliance filings.
- Maintain accurate legal and compliance records, including entity information, organizational charts, and documentation tied to subsidiaries or affiliated business units.
- Administer legal operations tasks within matter management and billing systems, including setting up matters, updating records, and supporting outside counsel invoice processing.
- Review legal invoices for adherence to billing expectations, route them for approval, and prepare reporting related to legal spend and budget activity.
- Organize contract files by maintaining agreement repositories, coordinating signature collection through DocuSign, and tracking renewal, expiration, and other key contractual dates.
- Assist with corporate governance and filing activities by supporting annual reports, monitoring officer or director updates, and coordinating document execution.
- Provide litigation and claims support by preserving case-related records, tracking deadlines, responding to records requests, and assembling materials for outside counsel.
- Deliver day-to-day administrative support to the legal team through calendar coordination, meeting preparation, presentation development, and records management.
- Experience supporting legal, compliance, or corporate administrative functions in a detail-oriented office environment.
- Working knowledge of licensing processes, legal records management, and document tracking across multiple deadlines.
- Familiarity with legal operations tools, case management software, e-filing platforms, or similar matter tracking systems.
- Ability to manage calendars, organize case or contract files, and maintain accuracy across high-volume documentation.
- Experience reviewing, routing, or tracking legal invoices, filings, or other regulated documents is strongly preferred.
- Strong communication skills with the ability to coordinate effectively with attorneys, outside agencies, and internal stakeholders.
- Proficiency with standard business software, including document management, reporting, and presentation tools.