Legal Assistant - II The Gilchrist Law Firm, PA Kansas City, MO Job Details Full-time $29.41 - $34.50 an hour 4 hours ago Benefits Disability insurance Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Customer communication Confidential information handling Database systems Word processing Spreadsheets Copy machines Filing Administrative experience High school diploma or GED Legal administrative experience Client services Data entry Document viewing software Legal case management Adobe Acrobat Office experience Full Job Description The Gilchrist Law Firm, P.A. provides strategic legal counsel to businesses, investors, and professionals facing complex legal and operational issues. The firm focuses on practical, results-oriented solutions while upholding high standards of professionalism, integrity, and client service. With experience in business operations, real estate, and regulatory matters, the firm partners closely with clients to understand their goals and offer clear, thoughtful guidance throughout each engagement. We are seeking experienced Legal Assistants II to provide comprehensive legal and administrative support to Assistant United States Attorneys (AUSAs) within the United States Attorney's Office for the Western District of Missouri (Kansas City). The Legal Assistant will prepare, process, organize, and maintain complex legal documents and case materials supporting federal criminal and civil litigation. This position requires excellent judgment, accuracy, organization, and discretion, along with the ability to manage competing priorities and time-sensitive assignments in a fast-paced legal environment. Key Responsibilities Examine, prepare, and process complex, voluminous, and time-sensitive legal documents and case materials. Review incoming materials and determine the appropriate preparation and assembly of complaints, motions, pleadings, orders, answers, subpoenas, warrants, and other litigation documents. Obtain information from case files, courts, law enforcement agencies, and other authorized sources to prepare complete and accurate legal documents. Analyze the nature and procedural status of assigned matters to ensure documents comply with applicable court rules and filing requirements. Prepare recurring legal documents with minimal supervision, including: Criminal and civil complaints; Indictments; Motions and pleadings; Search and seizure warrants; Judgments and garnishments; Applications, notices, and affidavits; Summonses; Grand jury and deposition subpoenas; Orders to show cause; Satisfactions of judgment; Proofs of claim Support trial preparation by compiling trial notebooks, organizing case materials, preparing jury instructions, and assembling witness and exhibit lists. Assemble exhibits, affidavits, evidentiary materials, and supporting documentation for hearings, trials, and other legal proceedings. Use online legal research tools and databases to verify citations, statutory references, and case authorities. Prepare tables of contents, indices, and tables of authorities for briefs and other court filings. Draft professional correspondence using appropriate legal terminology, including transmittal letters, extension requests, case-status notifications, agency communications, and notices to defense counsel. Respond professionally to inquiries from attorneys, court personnel, law enforcement agencies, visitors, and members of the public regarding office procedures and case status. Exercise sound judgment in determining when an inquiry or issue should be referred to an AUSA. Open, update, monitor, and close matters using automated case-management and tracking systems. Maintain accurate case records and conduct database searches to retrieve case information. Track filing deadlines, hearings, trials, scheduling conferences, depositions, interviews, and other litigation milestones. Maintain calendaring and suspense systems to ensure AUSAs receive timely notice of filing requirements, court appearances, and critical deadlines. Manage AUSA calendars by scheduling meetings, appointments, interviews, and conferences and providing reminders of upcoming commitments. Protect confidential, sensitive, and law-enforcement information in accordance with federal requirements. Perform other related legal and administrative duties as assigned. Minimum Qualifications High school diploma or equivalent. At least two years of experience in a professional office environment. Proficiency with Microsoft Office Suite and Adobe Acrobat Professional. Experience with word processing, data entry, document review, document management, and electronic file-management systems. Ability to combine information from multiple software applications, including incorporating tables, charts, and graphs from databases or spreadsheets into professional documents. Proficiency with standard office technology and equipment, including computers, scanners, and multifunction printers/copiers. Strong organizational, time-management, and multitasking skills. Ability to review detailed documents, prioritize assignments, and consistently meet established deadlines. Strong written and verbal communication skills. Exceptional attention to detail and commitment to accuracy. Ability to work independently under limited supervision while exercising sound judgment and discretion. Ability to maintain strict confidentiality. Must be a United States citizen. Must successfully complete the required federal background investigation and suitability process. Preferred Qualifications Associate degree or higher. Previous experience as a legal assistant, paralegal, litigation assistant, or legal secretary. Experience supporting attorneys in a litigation, prosecutorial, government, or law-enforcement environment. Knowledge of federal court procedures, legal terminology, citation formats, and document-preparation standards. Experience preparing trial notebooks, witness and exhibit lists, subpoenas, warrants, motions, or other litigation materials. Familiarity with automated legal case-management, docketing, calendaring, or document-tracking systems. Experience conducting citation verification or using online legal research databases. The Gilchrist Law Firm, P.A. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Pay:

$29.41 - $34.50 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person