Legal Assistant/Front Desk

Position Overview We are seeking a friendly, energetic, and highly organized Legal Assistant / Front Desk Coordinator to serve as the first point of contact for our Wilmington office. This role is essential in creating a welcoming and professional environment for clients and visitors while providing administrative and operational support to attorneys and staff. The ideal candidate is self-motivated, detail-oriented, and thrives in a fast-paced legal setting, balancing front desk responsibilities with administrative and legal support tasks. What You'll Do Greet and assist clients, visitors, and vendors in a professional and welcoming manner Serve as the "face" of the office and maintain a positive client experience Manage incoming calls and direct inquiries appropriately Maintain cleanliness and organization of lobby and conference rooms Open and prepare the office for daily operations Order and maintain office supplies and inventory Coordinate maintenance and repair of office equipment Sort and distribute incoming mail; prepare outgoing mail Ensure overall office organization and operational efficiency Print, assemble, and organize real estate closing packages Scan and upload documents into client files and case management systems Provide general administrative support to the legal team as needed What We're Looking For Minimum 1 year of experience in a receptionist, administrative, or legal assistant role Strong interpersonal skills with a customer-service mindset Proficiency in Microsoft Office (Word, Outlook, Excel) and general computer skills Excellent organizational skills and attention to detail Ability to multitask and prioritize effectively in a fast-paced environment Notary Public certification (or willingness to obtain) preferred Professional communication (verbal and written) Client service and relationship management Time management and task prioritization Attention to detail and accuracy Confidentiality and discretion Problem-solving and resourcefulness Team collaboration and adaptability Office technology and equipment proficiency Document management and file organization Basic understanding of real estate transactions (preferred but not required) What We Offer Supportive and collaborative work environment Competitive salary commensurate with experience Full benefits package