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Legal Administrative Assistant
Job
Robert Half
Parsippany-Troy Hills, NJ (In Person)
Full-Time
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Job Description
We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive.
Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.
- Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.
- Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.
- Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.
- Support office staff with administrative coordination, follow-up tasks, and general office assistance.
- Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.
- Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.