Responsibilities:

Document Management:

Review, verify, and organize real estate documents, correspondence, reports, and other legal materials to ensure accuracy and compliance with firm standards.

Document Preparation:

Draft, revise, and edit letters, closing documents, and other materials necessary for real estate transactions; collect and analyze supporting information.

Client Intake:

Assist with the client intake process, entering and updating client information in the firm's case management system, ensuring an efficient and accurate onboarding process.

Calendar Management:

Manage attorney calendars by scheduling meetings, teleconferences, virtual appointments, and tracking critical dates for transactions and client follow-ups.

Communication Support:

Act as a liaison for the attorney by communicating with clients, obtaining necessary information, and handling delegated tasks, while recognizing when to involve the attorney directly.

File Organization:

Update and maintain both physical and digital filing systems to ensure easy access and secure document retention.

Confidentiality Maintenance:

Protect client confidentiality by securely handling sensitive information, maintaining client trust, and complying with confidentiality protocols.

Document Production:

Produce, format, and manage text, data, and graphics as needed by transcribing, editing, retrieving, and transmitting information.

Event Support:

Assist with firm networking and event planning activities as directed by the principal attorney and administrative team.

Required Skills and Qualifications:

Strong verbal and written communication skills. Excellent time management and organizational skills, with the ability to prioritize and multitask. Professional phone etiquette and interpersonal skills. Integrity and discretion are essential to handle confidential information. Ability to work independently, take initiative, and proactively complete tasks with minimal supervision. Proficiency in Microsoft Office Suite and readiness to learn legal software specific to real estate practices.

Education & Additional Preferred Qualifications:

Associate's or Bachelor's degree or Paralegal Certificate preferred. Notary certification is a plus. Prior experience in a legal or real estate environment is highly desirable. Bilingual (Spanish) skills required.

Job Type:

Full-time Pay:

$40,000.00 - $45,000.00 per year

Benefits:

Flexible schedule Opportunities for advancement Paid sick time Paid time off

Work Location:

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