Position:

Legal Administrative Assistant / Legal Secretary Fuse3 Solutions is seeking a proactive and detail-oriented Legal Administrative Assistant to support attorneys in a fast-paced Tulsa office environment. This individual will play a key role in supporting both litigation and transactional matters while maintaining a high level of professionalism, organization, and confidentiality. Responsibilities Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for timekeeper(s). Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested. Assists other assistants in backup capacity, as requested. Attention to detail, organizational skills and initiative are imperative. Must be forward-thinking and have strong problem solving skills Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties. Work occasionally requires overtime to perform the essential duties Other duties as assigned. Qualifications Family Law Estate/Probate General Litigation Experience Strong organizational skills with the ability to prioritize multiple deadlines in a fast-paced environment Excellent proofreading, grammar, spelling, and document editing skills Ability to maintain confidentiality and professionalism at all times Strong interpersonal and communication skills, both written and verbal Forward-thinking mindset with strong problem-solving abilities Ability to work independently and take initiative Proficiency with legal document preparation and timekeeping systems Typing and transcription skills with the ability to accurately prepare legal documents from draft or dictation preferred Additional Information Occasional overtime may be required based on workload and deadlines Position requires attention to detail, strong time management, and the ability to manage a high volume of work efficiently The pay range for the Legal Administrative Assistant is $60k-$70k/year based on experience. To see this and other jobs please visit: http://fuse3solutions.com/ #LI-R #ind123 #tul