AI, NEJM

Catalyst, NEJM Clinician, and through our accredited and comprehensive continuing medical education programs. The Paralegal/Contract Coordinator provides legal, administrative, and operational support to the Office of the General Counsel. This position serves as the primary coordinator for the organization's contract lifecycle management process while supporting attorneys with routine legal work, governance activities, committee support, and departmental operations. This role is ideal for an organized, detail-oriented professional who enjoys managing complex workflows, improving processes, and working collaboratively with colleagues throughout the organization. The position offers exposure to a broad range of legal and business matters in a mission-driven healthcare association. Work Location This is a hybrid position - at home and in our Waltham office. During onboarding and training, more frequent in-office attendance may be required. Ongoing in-person attendance will be expected for certain meetings, projects, governance activities, and other business needs. Occasional travel within the Greater Boston area may be required.

Responsibilities:

Contract Lifecycle Management:

Coordinate the organization's contract lifecycle management (CLM) process from intake through execution. Manage contract review requests, ensuring complete documentation and appropriate assignment to attorneys.. Maintain contract records and assist with development and maintenance of contract templates and related resources.\n

Legal and Paralegal Support:

Assist attorneys with the preparation, review, and revision of routine legal documents, including standard agreements and forms. Support legal department projects through document preparation, research, organization, and coordination. Maintain legal files and assist with records management.\nMaintain organization's multistate corporate registrations, annual filings, and related compliance records.\nSupport legal committees and governance activities, including preparation of meeting materials and related administrative support.\nAssist with preparation and coordination of materials for the organization's twice-yearly House of Delegates meeting.\nProvide support for trademark and other intellectual property matters as assigned.\nCoordinate the organization's insurance program by managing applications, certificates of insurance, and related documentation while serving as the primary liaison with brokers and internal stakeholders\nRespond to inquiries from physician members and internal staff in consultation with attorneys and other departments. Provide administrative and office support for the Legal Department, including correspondence, scheduling, document management, and other operational responsibilities.\nProcess and track legal department invoices, outside counsel billing, and departmental expenses while maintaining related records\nAdditional responsibilities as assigned.

Qualifications:

Bachelor's degree or equivalent combination of education and experience.\nExcellent organizational skills with exceptional attention to detail.\nStrong written and verbal communication skills.\nDemonstrated ability to manage multiple projects and priorities simultaneously.\nStrong interpersonal skills and the ability to build productive working relationships across the organization.\nAbility to handle confidential and sensitive information with discretion.\nProficiency with Microsoft Office and the ability to quickly learn new software systems and technologies.\nStrong problem-solving skills and a proactive approach to work. Preferred Paralegal certificate or equivalent legal training.\nExperience working in a law firm, in-house legal department, nonprofit organization, or corporate legal environment.\nExperience with contract lifecycle management systems, document management systems, or similar workflow tools.\nExperience supporting governance activities, committees, or boards.

Compensation:

The target base pay for this role is between $65,000-$75,000. Salary is commensurate with skills, qualifications, and experience.

Benefits:

Our generous benefits offerings include: 2 weeks of paid vacation, 6 personal days, 12 sick days, 13 paid holidays, medical and dental plans, 401(k) plans with company match, backup childcare assistance, tuition assistance and more! The MMS has earned praise as one of the Top Places to Work in Massachusetts by The Boston Globe for the past 15 years in a row! The Globe surveys employees regarding their opinions about company leadership, benefits, ethics, values and culture, and recognizes those companies who receive high marks from their employees. 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Paralegal/Contract Coordinator