Legal Assistant Integrated Human Capital

• 3.

5 Plano, TX Job Details 17 hours ago Qualifications Report preparation Accounting systems Microsoft Excel Microsoft Outlook Business travel arrangements Finance Business support experience for legal executives Process improvement standards implementation Workflow management (operations management method) Operations coordination Executive administrative support Invoice payment processing Expense reports Legal administrative experience Corporate law experience Financial workflow efficiency improvements Contracts Kaizen Instructional materials development Managing executive calendars Legal billing Collaboration with legal team Technical Proficiency Document control within legal industry Legal workflow optimization Digital legal archive

Full Job Description Legal Assistant Job Summary:

The Mobility Advisory Solutions group within the organization is a commercial transaction group that has been on the forefront of the company's transformation into a mobility company. MAS is closely involved in the development and launch of new products and services. We also partner in initiatives that influence the company's new businesses that raise challenging questions and require creative and practical legal advice. MAS is seeking a Legal Assistant to join the group. This role provides executive, administrative and operational support within MAS. The role focuses on system entries, coordinating meetings and events, accounting related processing, document preparation, and direct support to attorneys to ensure timely, accurate, and efficient legal operations.

Legal Assistant Job Requirements:

Administrative & Operational Support for

MAS Members:

Provide day-to-day direct support to 21 team members (3 executives, 13 attorneys and 5 non-attorneys) to help reduce administrative burden and enable focus on core legal work. Create and maintain tools, templates, and materials that improve clarity and usability for MAS team members (e.g., evaluation forms, schedules). Respond promptly to requests and ensure the materials, information, and coordination are delivered on time. Perform administrative tasks including system entries, tracking, and coordination of legal workflows. Manage calendars for executives. Schedule business meetings for team members. Book business travels and manage itineraries for team members. Plan and support mid-size events, such as CLE sessions and team events, including logistics, communication, and coordination (20

• 50 participants).

Coordinate catering arrangements and restaurant/venue reservations for business meetings and team events. Serve as a primary point of contact for outside counsel and provide administrative support. Prepare, format, and edit legal documents. Improve document quality, consistency, and presentation through advanced formatting skills. Handle financial and billing tasks, including Expense report processing for team members, Vendor invoice processing, Journal corrections and Global Netting processing. Electronic invoice analysis, including report generation and data exports. Coordinate with internal systems and workflows related to finance and accounting, and seek clarity where processes are unclear. Apply Kaizen principles to streamline administrative processes and improve efficiency for MAS team. Continuously build understanding of attorney workflows and responsibilities to anticipate needs and provide more effective support. Develop skills related to internal systems and tools, including accounting and procurement platforms (e.g., SAP-related data viewing, Collaborati, Ariba)

Legal Assistant Knowledge & Experience:

TeamConnect

• matter opening, tracking, and closure and legal fee billing. NetDocuments
• document and records management. Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote). AdobePro and Nitro
• Portable Document Format applications. Docusign and Adobe e-Signature
• electronic signature tools. Artificial Intelligence (AI)
• being comfortable using company-approved AI tools.

Qualifications/ What you bring (Must Haves): 2+ years of prior experience in C-level executive support/Executive/Administrative Support. Hands on experience with scheduling & Event Coordination. Document Preparation & Formatting. Financial & Invoice Processing experience. Technology Proficiency & Process Improvement experience. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote). Must have experience in transactional, corporate, commercial contracts, and related transaction work. Chrome River, Concur, or similar expense tools. FCM or similar travel management tools. Legal/contract administration experience preferred; strong learning ability acceptable. Experience working in law firms or corporate law departments. (preferred) English and Japanese bilingual. (preferred)

Pay & Schedule:

Monday

• Friday 8am
• 5pm Equal Employment Opportunity (EEO),

Affirmative Action, and E-Verify Statement:

Integrated Human Capital is an equal opportunity employer committed to fostering diversity and providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We actively support affirmative action by encouraging minorities, women, individuals with disabilities, and veterans to apply for positions for which they are qualified. Integrated Human Capital also participates in the E-Verify program to verify the identity and employment eligibility of all newly hired employees in compliance with federal immigration laws. Candidates will be required to provide documentation verifying their identity and authorization to work in the United States. #NSA