Receptionist/Legal Assistant

• Answer phones for law firm / escrow office
• Undertake a variety of legal and administrative tasks
• Support 2 paralegals for a real estate law firm of 5 attorneys
• Conduct potential client intake calls/intake management
• Data entry and maintain electronic database and file system
• Effectively communicate with clients, colleagues and others as needed

Abilities Summary:

• At least one-year experience in a law firm setting preferred
• Ability to multi-task with strong attention to detail and consistent follow-through
• Experienced/Independent self-starter who can manage multiple tasks in tandem with very little supervision
• Be a problem-solver with the ability to identify problems, offer solutions, and efficiently solve them in a timely manner without assistance
• Assess, manage and prioritize daily tasks in an ever shifting environment
• Ability to follow instructions and must be able to retain information provided
• Outstanding time-management skills
• Punctual
• Sensitivity to confidential matters is required
• Experience using TABS, Microsoft Office applications, Zoom and standard office equipment
• Advanced organizational skills, with proven experience bringing calm to chaos
• Experience planning virtual meetings and events
• Excellent written and verbal communication skills, with the ability to effectively and efficiently communicate at all levels Major Job Duties
• Route phone calls as required, in the most professional manner
• Incoming and outgoing paralegal/attorney mail, shipping, messenger or courier services
• Set up law firm files, initiate contact with clients to include fee agreements and payments or deposits
• Invoice and process credit card payments from clients and additional accounting
• Calendar and track deadlines and provide timely reminders, schedule meetings, coordinate use of conference room
• Scan/copy documents
• Manage law office supply inventory
• Maintain flexibility to assist with special projects, as needed
• Perform other duties as assigned

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person