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Job Description
As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers. Performs varied clerical and secretarial duties requiring a basic knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Maintains a close and highly responsive relationship to the day-to-day activities of the students, staff and administrative staff. Works fairly independently, receiving minimum supervision and guidance.
Hours/Day:
8 Continuing Role School Year Position (260 Days / 12 Months)
Anticipated Start Date:
August 3, 2026 Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year. Additional benefits may include vacation, sick, personal days, and paid holidays. Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.
SALARY:
Level 9 on the Secretarial/Clerical Salary Schedule. Experience increments depend on experience in the same or similar permanent position within a Washington State public school.
DOWNLOAD SALARY SCHEDULE
Perform administrative support and secretarial duties for the Director Transportation and supervisory employees of the department and prioritize workload of same. Maintain a professional, helpful, positive, optimistic demeanor during all interpersonal and telephone encounters. Exercise discretion and maintain confidentiality when performing tasks. Assist parents, students, families, staff, and outside agencies and provide receptionist duties for the Transportation Department. Field "upset" parent calls following protocol and transcribe call narrative for director, managers or supervisors for further action. Provide assistance to transportation specialists in selected areas related to transportation duties and functions, including communications through the two-way radio to assist in operations when needed. Process various accounting data and assist in development of department's budget as well as assist in the billing and reporting processes related to transportation. Perform office management and maintain office payroll data, submitting payroll to directors for review and signature. Monthly payroll which includes coordination of reports of absence, leaves, vacation, and all other information relative to work assignments. Accurately enter data for department, tracking all payroll entries. Assist routers and supervisors in preparation of route bid and posting of vacant assignments. Maintain up-to-date office files for Transportation department. Coordinate and prepare any and all classes required for maintaining a school bus driver authorization involving district employees under the requirements of district and state policy. Maintain appropriate driver credentials and Inservice records through the EDS program. Process all bus requests and bus pass requests. Facilitate the gathering and processing of all public record requests. Maintain director's calendar and schedule appointments without prior clearance and assure that director is briefed on matters to be discussed during appointments or meetings. Make all travel arrangements for director and other staff in department and complete travel authorization and reimbursement forms. Order supplies and equipment for office according to established procedures. Open, review, and distribute all office mail and review and edit all correspondence and documents. Other related duties as assigned. Demonstrated ability and aptitude to perform the responsibilities listed. High school diploma or equivalent; additional secretarial/business education. Three years of recent secretarial/related office work experience. Two years of school district experience preferred. Typing skills - 50 words per minute accurately. Demonstrated excellence of current grammar, punctuation, spelling practices, word usage, proofreading, and statistics. Demonstrated skills in written and oral communication. Demonstrated accuracy in record keeping and maintaining budgets. Demonstrated organizational skills. Demonstrated ability to utilize a variety of software programs such as Windows, which includes MS Word or WordPerfect, Powerpoint, Publisher or related software, IFAS, payroll software, Excel or spreadsheet software, Nutrition Services food program software, School Dude, and PowerSchool. Knowledge of additional office equipment specific to the position. Familiarity with insurance claims processing and district transportation system preferred. Demonstrated ability in prioritizing and delegating workload in a busy office environment. Ability to work independently and initiate, in a timely manner, all appropriate projects. Demonstrated personal characteristics of flexibility, high-stress tolerance, reliability, punctuality, and dependability. Relates positively to youth and adults of varying socioeconomic, cultural and ethnic backgrounds. Demonstrated ability to work positively and effectively with a diverse group of staff and the general public in a confidential manner.
Physical/Mental/Motor Demands:
While performing duties of this position, the employee experiences frequent sitting, standing, walking, pushing, pulling, stooping, kneeling, crouching, reaching, handling, and repetitive fine motor activities. Hearing and speech to communicate in person, via video conference and computers, or over the telephone. Mobility to work in a typical office setting and use standard office equipment. Stamina to remain seated and maintain concentration for an extended period of time.
Vision:
Frequent near acuity, occasional far acuity, and color vision. Vision to read printed and online materials, computer screens, or other monitoring devices. Strength is generally sedentary/light - exert force up to 20 lbs., occasionally; 10 lbs. frequently; negligible force, constantly. Work Environment Climate-controlled office setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud for occasional to frequent time periods. May include driving school buses or other district vehicles in various road and weather conditions. While performing the duties of this position, the employee often performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communication. The physical/mental/motor demands and work-environment characteristics described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this position. When applicable, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions through the interactive dialogue process between the employee and human resources staff. Work Schedule - Days and hours (listed above) are subject to change depending on program and district needs. Stipends, Leave Accruals and Holidays - Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement Collective Bargaining Agreements as negotiated.
Benefits Highlights:
The School Employees Benefits Board (SEBB) administers health insurance and other benefits for employees of Washington's school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position). Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA). Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program. School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension. Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District's plan manager, OMNI. See more about employee benefits at https://www.spokaneschools.org/page/salaries-and-benefits A fingerprint background check is required for all prospective employees Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer. The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Coordinator and Title IX Coordinator:
