Legal Assistant (Litigation / Defense Litigation)

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to join our team in the New Jersey/Philadelphia area . The Legal Assistant will provide advanced administrative and legal support across our firm's footprint, ensuring the smooth operation of case management, document preparation, and client coordination. The ideal candidate will possess a strong legal background, with significant experience supporting insurance defense and general defense litigation matters preferred, along with expertise in handling complex litigation support tasks, superior organizational skills, and a proactive approach to managing attorney schedules and case progress. Experience supporting matters in Pennsylvania and New Jersey is required, with New York experience considered a plus but not required. This individual will demonstrate professionalism in client interactions, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role.

Overall Responsibilities:

Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents. Support attorneys handling insurance defense, general liability, premises liability, motor vehicle, labor law, professional liability, and other defense litigation matters. Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling. Communicate with courts, clients, experts, opposing counsel, carriers, and co-counsel, keeping attorneys updated on case status and tracking deadlines. Manage attorney calendars, proactively handling scheduling, appearances, depositions, independent medical examinations, and coordinating with court reporters and interpreters as needed. Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm's document management system. Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy. Transcribe dictation, type documents, and arrange travel accommodations as necessary. Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed. Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required.

Qualifications:

3+ years of experience in litigation support required; insurance defense and/or defense litigation experience strongly preferred. Experience supporting matters involving insurance carriers, defense counsel, and high-volume litigation caseloads strongly preferred. Experience supporting matters in Pennsylvania and New Jersey required; New York experience a plus. Associate's degree or higher preferred. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams. Highly proficient with case management systems, document management systems, and other software applications. Knowledge of State and Federal Court E-Filing, including experience with Judiciary Electronic Document Submission (JEDS). Familiarity with preparing discovery, managing medical records, coordinating experts, and tracking litigation deadlines in insurance defense matters preferred. Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills. Ability to anticipate schedules and deadlines, moving projects forward proactively. Exemplary planning, prioritizing, and time management skills. Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus. Why Gerber Ciano Kelly Brady LLP At Gerber Ciano Kelly Brady, we're building something different. We believe in a new legal services model — one unrestrained by the traditional billable hour and driven instead by exceptional client service, innovative technology, creativity, efficiency, and unparalleled value. Our mission is to create a community of legal service providers who are passionate about what they do and committed to doing it better. We approach our work through teamwork, continuous process improvement, alternative service models, and cutting-edge technology. While professional licensing requires us to be a law firm, nothing says we have to act like one. Our team is composed of diverse individuals from a wide range of socio-economic, cultural, geographic, and educational backgrounds — and we believe that diversity of perspective is one of our greatest strengths. Our Values We put our people first and communicate openly. We share goals, success, and accountability — no individual agendas. We treat everyone with respect and humility. We maximize every opportunity, embrace change, and always look for yes. We nurture creativity, growth, and a little weirdness — because a great team is also a great community. Professional Growth & Career Development We are deeply committed to the growth and development of every member of our team. At GCKB, professional development isn't a perk — it's a priority. We invest in our people through ongoing learning opportunities, mentorship, and a culture that actively supports each team member in pursuing their individual career goals. Whether you're looking to deepen your expertise, expand your skill set, or grow into new responsibilities, we want to help you get there. We believe that when our people thrive, our clients and our firm thrive alongside them. In areas involving litigation, we are a trial firm. As a result, we are committed to and invest in training the next generation of trial lawyers. Compensation and Benefits Compensation is commensurate with experience and skill set, and comes with a comprehensive benefits package including health, life, short-term and long-term disability insurance, 401(k) (with generous vested match), flexible work options, and paid time off.