Legal Assistant/Receptionist

We are in need for a legal assistant to work fulltime

• five days per week, Monday through Friday from 8:30 AM to 5:00 PM. Below are some of the responsibilities of the position.
• Greeting and welcoming guests and/or clients to the firm.
• Keep the front office and conference room neat and orderly.
• Answering incoming calls and directing calls to the appropriate staff member.
• Proactively contacting clients, other law offices, the court, and vendors for a variety of reasons.
• Thoroughly and accurately performing conflict checks on potential clients through case management systems prior to scheduling consultations.
• Scheduling appointments, sending appointment reminders, and making sure clients have all necessary documents prior to appointments.
• Completing initial intake procedures with potential clients, sending intake emails, and ensuring payment in advance of appointments.
• Following up with new consultations to ensure intakes have been completed and payment has been made.
• Making our clients feel valued by providing efficient and timely customer service.
• Maintaining office calendar (Google calendar), including ensuring that conference rooms and attorneys are not double booked and tracking deadlines.
• Using email through Google's Gmail system.
• Using the firm's file protocols and procedures, opening new files, and closing completed files.
• Filing and scanning documents into document management systems and filing documents in physical files.
• Maintaining and organizing electronic and physical files.
• Preparing pleadings, orders, other court documents, and correspondence.
• E‑filing documents with the Court and downloading file‑stamped documents after clerk's acceptance (knowledge of Odyssey/Tyler systems is a PLUS).
• Maintaining office supply list and determining when office supply orders are necessary.
• Signing for packages being delivered, verifying document/items match the delivery, delivering packages to appropriate place/person, and putting all supply orders away in a timely manner.
• Provide various administrative support for legal assistants, office manager, and attorneys.

Knowledge, Skills and Abilities:

• Maintaining confidential and sensitive information learned from clients, staff, and other lawyers.
• Significant ability to maintain composure during periods of high stress or conflict.
• Outstanding professional phone presence with ability to quickly and accurately ascertain the level of urgency of each call.
• Ability to remain calm, kind, and authoritative over the phone and in person.
• Multi‑phone systems knowledge.
• Excellent oral and written communication skills, including the ability to give clear instructions to clients and to vendors.
• Excellent organizational capabilities and ability to prioritize deadlines.
• Ability to effectively organize and prioritize work.
• Ability to work independently with little to no supervision, including to resolve issues/problems.
• Willingness and ability to follow written and oral instructions.
• Keyboarding skills with an ability to input data with a minimum of 50 wpm.
• Dependable, consistent work attendance.
• Strong technology skills, including proficiency with: o Microsoft Office applications; o Adobe Pro; o Knowledge of basic IT skills; o Ability to operate photocopiers, digital facsimiles, and other general office equipment; and o Tracking billable hours in 6‑minute increments; entering all billable hours completed on a given day into the designated timekeeping software the same day.

Job Type:

Full-time Pay:

$15.00

• $17.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid sick time Paid time off Vision insurance

Work Location:

In person