Legal Practice Assistant

Description Our client, a reputable and growing law firm in South Orange County, is seeking an experienced Legal Practice Assistant / Legal Secretary (4-9 years) to support a busy team of litigation and corporate attorneys. This role requires a highly organized, detail-oriented detail oriented who can manage complex litigation support while also assisting with corporate transactional workflows. The ideal candidate thrives in a fast-paced, deadline-driven environment and can work both independently and collaboratively in a hybrid setting. Key Responsibilities Litigation Support (Primary Focus) Provide full litigation support from case inception through trial, including: Drafting, formatting, and proofreading: Pleadings, motions, discovery, and correspondence Preparing TOCs/TOAs (Table of Contents / Table of Authorities) Manage e-filing in: California state courts (mandatory) Federal courts (CM/ECF preferred) Calendar and track: Court deadlines, hearings, depositions, and trial dates Litigation deadlines using docketing systems and court rules Prepare and organize: Hearing binders, trial binders, and exhibits Deposition notices, subpoenas, and deposition summaries Coordinate with: Courts, opposing counsel, court reporters, and vendors Corporate / Transactional Support (Preferred) Assist attorneys with corporate transactional matters, including: Preparing and revising agreements (NDAs, engagement letters, basic contracts) Proofreading and formatting corporate documents Maintain corporate records and assist with: Entity formations and filings (Secretary of State experience preferred) Corporate minute books and governance documents Support closing processes: Signature page tracking Compilation of closing binders Administrative & Attorney Support Manage complex attorney calendars, including: Scheduling meetings, deadlines, and travel Coordinate internal and external communications with clients Prepare and submit time entries, billing edits, and expense reports Open new matters and maintain client files (electronic and physical) Assist with conflict checks and engagement documentation Handle general administrative tasks, including document management and file organization Requirements Experience 4-9 years of experience as a Legal Secretary or Legal Practice Assistant Strong background in: Civil litigation (required) Exposure to corporate/transactional work (highly preferred) Litigation Skills (Must-Have) Hands-on experience with: California state court e-filing (required) Familiarity with federal court filing (CM/ECF strongly preferred) Advanced knowledge of: Court procedures, filing deadlines, and local rules in Orange County and/or Los Angeles County Proficiency in: Drafting and formatting legal documents (pleadings, motions, discovery) Preparing TOCs and TOAs (using Word or specialized software) Experience coordinating: Depositions, mediations, and trial logistics Corporate Skills (Preferred) Experience supporting: Corporate transactions, governance, or business law practices Familiarity with: Entity formation filings (CA Secretary of State) Corporate document management and closing processes Technical Skills Advanced proficiency in: Microsoft Word (styles, formatting, track changes, TOC/TOA tools required) Outlook (calendar management) Experience with: Document Management Systems (iManage, NetDocuments, or similar) Timekeeping/billing software (e.g., Elite, Aderant, Clio) Ability to handle high-volume document production with accuracy Core Competencies Strong attention to detail and organizational skills Ability to manage multiple deadlines simultaneously High level of professionalism and client-service orientation Strong written and verbal communication skills Ability to work independently in a hybrid environment Proactive mindset with strong problem-solving abilities Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. 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