Legal Receptionist/Administrative Assistant

Job description Job Summary Our law firm is seeking a dedicated, organized, and compassionate professional to join our team. The ideal candidate is positive, client-focused, and able to multitask in a fast-paced legal environment. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple responsibilities efficiently while maintaining a warm and professional demeanor. We are looking for someone who understands that clients often come to us during challenging times and who can provide both professionalism and empathy in every interaction. Responsibilities Manage and maintain attorney calendars, including scheduling court dates, client consultations, hearings, deadlines, and follow-ups Schedule appointments appropriately based on case type, urgency, and court requirements (Personal Injury, Family Law, Criminal, and Civil matters) Maintain working knowledge of Personal Injury, Family Law, Criminal, and Civil law case processes to ensure accurate scheduling and proper file handling Answer and direct incoming phone calls with professionalism and courtesy Conduct initial intake calls and gather basic case information Greet clients and visitors in a welcoming and compassionate manner Prepare, organize, and file legal documents (electronic and physical files) Assist with drafting correspondence and basic legal forms Handle incoming and outgoing mail Communicate with courts, clients, medical providers, and other agencies as needed Maintain strict confidentiality of client information Ensure the office remains organized, efficient, and compliant with deadlines Provide administrative support to attorneys and staff as assigned Requirements Minimum of 2+ years of receptionist experience, preferably in a law firm or professional office setting Knowledge or experience in Personal Injury, Family Law, Criminal, and Civil law preferred Ability to understand case timelines and schedule appointments according to legal deadlines and court procedures Proficient in CLIO case management software (including managing matters, tasks, calendar entries, and client communications) Proficient in Microsoft Word for document drafting and formatting Efficient in Gmail and Google Calendar, including managing shared calendars and scheduling Strong multitasking and time-management abilities Excellent verbal and written communication skills Highly organized with strong attention to detail Ability to prioritize tasks and meet deadlines Professional appearance and demeanor Ability to work independently and as part of a team Must provide two prior written professional referrals Qualified candidates meeting the experience requirements are invited to submit their resume along with two written professional referrals here or by email to for consideration. We look forward to welcoming the right individual to our team.

Job Type:

Full-time Pay:

Up to $15.00 per hour Application Question(s) Have you used AlaCourt or AlaFile? Have you used CLIO Software? Have you ever worked in a legal setting before? How long?

Work Location:

In person Keywords laws-and-regulations environment-health-and-safety-hsse ecology-environment ups dating-personals personal-injury family-law healthcare-providers clio clio1 case-management gmail time-and-attendance time-management