Mail Svcs Associate

Jobs › Westford, MA › Mail Svcs Associate Robert Half Mail Svcs Associate Westford, MA Apply Description We are looking for a dependable Mail Svcs Associate to support daily mailroom and office services operations in Westford, MA. This onsite position is a Long-term Contract opportunity with an initial 5-month assignment and the possibility of extension or permanent conversion. The person in this role will help keep incoming and outgoing mail, packages, shipping requests, and office support services running smoothly in a smaller site environment. Success in this position requires strong organization, sound judgment, and the ability to communicate clearly while managing multiple service tasks throughout the day.

Responsibilities:

• Manage day-to-day mailroom activities, including receiving, sorting, distributing, and dispatching mail and parcels across the site.
• Compare incoming deliveries against packing slips or invoices, verify contents, and flag any discrepancies or restricted items before acceptance.
• Coordinate timely delivery of mail, packages, office materials, and related items to designated departments according to established schedules.
• Prepare outbound shipments by packaging items securely, selecting appropriate shipping options, and communicating pickup or delivery arrangements to requestors.
• Apply correct postage, labels, and tracking information to outgoing mail and parcels to ensure accurate processing.
• Maintain copy rooms and provide first-level support for multifunction devices by reporting issues and helping sustain daily productivity.
• Monitor inventory of postage, mailroom materials, paper, and other office supplies, and replenish stock as needed.
• Respond professionally to employee and management questions, concerns, or service issues related to mail, shipping, and office support operations.
• Review operational information to identify service gaps, resolve non-routine issues, and recommend practical process improvements for the team.

West Requirements

• High school diploma or equivalent, along with 3-4 years of relevant experience in mail services, office support, or workplace operations.
• Strong written and verbal communication skills, including the ability to prepare routine correspondence and service-related documentation.
• Working knowledge of mailroom procedures, shipping practices, package handling, and delivery coordination.
• Proficiency with Microsoft Office applications such as Word, Excel, and Outlook.
• Ability to assess unusual situations, organize information clearly, and communicate decisions in a concise manner.
• Strong attention to detail with the ability to audit deliveries, track inventory, and follow established procedures accurately.
• Excellent organizational skills and the ability to manage multiple priorities in an onsite, service-oriented environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) . Active Filters Mail Svcs Associate Westford, MA Clear All Apply