Maintenance Administrative Assistant

OVERVIEW

Provides diversified administrative and clerical support to the Maintenance Department to ensure efficient daily operations and effective communication across teams.

RESPONSIBILITIES

Create purchase orders in Great Plains; order and maintain supplies; coordinate equipment maintenance as needed. Create, update, and maintain Excel spreadsheets and related documentation. Run, review, and track weekly reports and work orders (e.g., SOMAX, ADP, budgetary reports). Compile and submit Maintenance department KPIs. Provide administrative support to Managers and Supervisors. Conduct research and compile, type, and format statistical and operational reports. Prepare documents and internal communications upon request. Establish and maintain effective working relationships with vendors. Coordinate meetings, including scheduling, reserving and preparing facilities, and recording/transcribing meeting minutes. Perform other duties as assigned.

QUALIFICATIONS

Education High school diploma or equivalent preferred Work Experience Minimum six (6) months of administrative experience utilizing effective communication skills preferred. One (1) year of manufacturing experience preferred. Skills and Knowledge Proficient with PCs and common office software, including Microsoft Office, Excel, and Word. Demonstrated ability to maintain confidentiality and handle sensitive information with integrity. Ability to work under pressure and respond quickly and appropriately to requests and questions. Strong adaptability and ability to learn new processes efficiently. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Ability to understand and comply with GMP requirements and Food Safety guidelines. Ability to work effectively as a contributing team member. Ability to comprehend and comply with GMP rules and Food Safety guidelines. Ability to work as contributing member within the team.

BEHAVIORAL REQUIREMENTS

As part of a team-based work environment, must be able to demonstrate the following Job Competencies Job Competencies Team Orientation

• Shows skill and ease at working in groups; works with others to achieve better results and forges close working relationships and alliances to get things done; is quick to cooperate versus expect others to bend to his/her wishes; supports joint ownership and shared recognition for results; recognizes advantages of group participation in planning and problem solving. Attention to Detail
• Committed to exactness and precision in task completion; identifies, pays attention to, and works to understand details; thorough and consistent in following up at detail level; seeks to become expert in disciplines related to adopted career path to ensure quality and precision in work; takes pride in knowledge base and level of expertise.

Takes Personal Responsibility in Individual Contributor Role

• Demonstrates attitude and commitment to take personal responsibility for results, even when in team environment with no authority over others; will step up to fill gaps so results can be assured; avoids excuses as explanations or defending/justifying negative but preventable outcomes. Reliability/Dependability
• Responds to internal customer needs, questions, and concerns in accurate and timely manner. Follows through on commitments, assignments, and tasks; is at work when scheduled; takes timely breaks/lunches; uses work time wisely. Safety Awareness
• Demonstrates use of safe and proper work methods and follows established safety procedures. Reports and corrects working conditions that may increase risk factors for injury. Good Manufacturing Practices/Food Safety
• Demonstrates Good Manufacturing Practices and proper Food Safety procedures when performing daily job functions. Correctly wears required Personal Protective Equipment (PPE) in designated areas. Recognizes areas for GMP and Food Safety procedure improvements and shares ideas with leadership. Respects Diversity
• Respects the Company's diverse workforce, and behaves in a manner that does not cause harm to others based on age, race, ethnicity, gender, sexual orientation or religious believes.

ENVIRONMENT/PHYSICAL DEMANDS

Moderate noise level; standard office environment. Required PPE may include eye protection, hearing protection, hair nets, bump hats, lab coats, and safety shoes depending on area.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable persons with disabilities the ability to perform the essential responsibilities and results.