Rental Lube Service Billing Coordinator/Scheduler

Rental Lube Service Billing Coordinator/Scheduler Req #2759 Apache Junction, AZ, USA Apply Share Job Description Posted Monday, May 4, 2026 at 6:00 AM

JOB DETAILS

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JOB SUMMARY

Responsible for assembling, reviewing, tracking, closing and final billing of work orders.

ESSENTIAL FUNCTIONS

Ensures customer billing accuracy. Meets contractual obligations. Solves work order flow and procedural problems. Researches and analyzes customer billing problems and recommend solutions. Keeps appropriate personnel advised of work order status. Monitors bid and contract jobs. Monitors work order collection, charges, adjustments, and charges internal accounts. Assists in handling customer calls. Identifies source input and other work order problems. Administers selected customer accounts as directed by management. Work safely at all times. Adhere to all applicable safety policies. Comply with all company policies, procedures, and standards.

ADDITIONAL RESPONSIBILITIES

Produces reports as required. Receive, check and process service reports. Monitors exception reporting systems Ensures COD activities are performed in accordance with company policy. Ensures data entry is timely and accurate. Works within and promote corporate values.

KNOWLEDGE SKILLS AND ABILITIES

Interpersonal and organizational and planning skills sufficient to maintain acceptable levels of productivity. Maintains CAT product line knowledge. Polished communication skills both in presenting oneself to all levels of individuals and in written correspondence. Abilities with common sense understanding and to apply complex concepts to practical situations in order to resolve issues or explain applications of policy or procedures to individuals. Ability to maintain consistent attendance.

EDUCATION AND EXPERIENCE

Proof of high school diploma or General Education Degree (GED). Experience in operating personal computer and use of multiple software applications; word-processing, spreadsheet, with preference for Microsoft Office Products. Must be able to communicate (speak, read, comprehend, write) in English.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands and talk or hear. The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel. The employee is occasionally required to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. If on an occasional basis, employees perform duties that Empire in good faith believes could affect the safety or health of the employee performing the task or others, then their role would be classified as working in a Safety-Sensitive Position.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; and outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, extreme cold, and extreme heat. The noise level in the work environment is usually office moderate.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The roles and objectives of this job do not include setting corporate policy and does not constitute a managing agent of the company. Empire Southwest is an equal opportunity employer. We evaluate applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The "Know Your Rights" Poster is available here: Know Your Rights" Poster . The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster-Formatted Empire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call us at 702-633-4545 or email us greatjobs@empire-cat.com and let us know the nature of your request and your contact information. Empire Southwest is an EEO employer. Safety

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