Fleet Services Coordinator - Fleet Management (Prescott)

Yavapai County Fleet Management is seeking a Fleet Services Coordinator to join our Team! We are looking for a detail-orientated professional with the ability to manage multiple priorities, collaborate effectively with internal departments and external partners, and contribute to the safe, efficient, and cost-effective operation of the organization's fleet services program. The ideal candidate will possess two to five years of progressively responsible experience in fleet management, automotive services, and logistics. Supervises and directs the daily activities of assigned staff to accomplish a variety of fleet service functions. Maintains and monitors accounting, budgetary, cost, purchasing, accounts payable and accounts receivable services for the department; reconciles accounts, processes monthly IGA reports, and follows county procurement policies as required for various projects. Oversees paperwork related to vehicle accidents, coordinates damage repairs, submits and processes subrogation claims with insurance agencies, records disbursements, expenses, and maintains reports of all vehicle damage. Responsible for fuel orders, retail fuel card accounts, prepares fuel expenditure reports, and monitors and performs minor maintenance on fuel system at both county sites. Coordinates manufacture recalls, warranty claims, and fleet loaner reservations. Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience:

A minimum of three (3) years of progressively responsible administrative and/or accounting experience, to include one (1) year in a supervisory capacity.

Additional Requirements:

Must possess a valid Arizona driver's license.

Required Knowledge, Skills, and Abilities:

Knowledge of:

General accounting principles. Microsoft Excel, formulas, and pivot tables. Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Current Microsoft Office software. Filing and recordkeeping.

Skill in:

Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail.

Ability to:

Provide timely, accurate, professional, and confidential administrative support. Prepare and submit state and federal fuel related reports within the prescribed timeframe . Keep all assigned general ledger accounts current and in balance daily Provide helpful and informative assistance to others within the department as needed. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with various indoor and outdoor areas in all weather conditions

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to walk, bend, push, pull, kneel, and lift up to 30 pounds.

Additional Job Information:

FLSA:

Non-Exempt Grade:

7

Classification:

Classified Safety Sensitive:

No