Administrative Assistant (Operations & Maintenance)

Administrative Assistant (Operations & Maintenance) Private Organization - 4.5 Burbank, CA Job Details Full-time $27 - $30 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications Report preparation Customer communication Teamwork Microsoft Excel Microsoft Office Administrative experience High school diploma or GED Data entry Clerical experience Associate's degree Time management Full Job Description The Administrative Assistant provides essential administrative, clerical, and operational support to the PBP Services Operations & Maintenance team. This position assists site leadership with document control, reporting, scheduling, data entry, purchasing coordination, and general office management to ensure smooth daily operations. The Administrative Assistant serves as a key point of contact for internal staff, vendors, and airport partners, maintaining professionalism, accuracy, and confidentiality in all communications and records. Key Responsibilities

• Provide administrative support to the Operations & Maintenance Manager, Supervisors, and field team.
• Maintain and organize files, records, and correspondence related to operations, safety, HR, and maintenance documentation.
• Enter and track data in the Computerized Maintenance Management System (CMMS), including work orders, parts usage, and labor hours.
• Assist with onboarding, scheduling, and tracking of employee training, certifications, and attendance.
• Support payroll processing by reviewing and verifying timesheets for accuracy and compliance.
• Prepare, edit, and distribute reports, memos, and communications to internal and external stakeholders.
• Coordinate purchase orders, vendor invoices, and parts requisitions under direction of management.
• Support inventory tracking and procurement activities by maintaining up-to-date records.
• Assist in organizing site meetings, safety talks, and training sessions, including preparing materials and taking minutes.
• Manage office supplies, tools, and equipment inventory to ensure availability and readiness.
• Provide general customer service and communication support to clients and airport personnel.
• Uphold confidentiality and data integrity in all administrative and personnel matters. Qualifications and Experience
• High school diploma or equivalent (GED) required; associate degree or business administration coursework preferred.
• Minimum 2 years of administrative or clerical experience, preferably in a maintenance, construction, or aviation environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Computerized Maintenance Management Systems (CMMS) such as Maximo preferred.
• Familiarity with HRIS systems such as Paylocity is an advantage.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Must be able to obtain and maintain airport security badging and access clearances. Competencies and Attributes
• Professional, dependable, and proactive with a service-oriented attitude.
• Strong interpersonal and communication skills.
• High degree of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Team-oriented with flexibility to support evolving site needs.
• Commitment to PBP's values of safety, integrity, and operational excellence. Benefits
• Medical / Dental / Life Insurance
• Paid Time Off (PTO)
• 401(k) Retirement Plan
• Full-time, onsite role with Monday-Friday daytime schedule

Pay:

$27.00 - $30.00 per hour

Benefits:

Paid time off

Work Location:

In person