Facilities and Construction Specialist

FACILITIES AND CONSTRUCTION SPECIALIST - CITY OF INDUSTRY, CA

About Us Brighton is an iconic and timeless accessories brand that has evolved into an extensive line of stylish products. We are devoted to creating a magical experience that inspires customers to shop in our company Brighton Collectible stores and our Specialty Stores delivering quality, fashion, craftsmanship and superior service.

INFORMATION ABOUT THE POSITION

Responsibilities…

• Accepts (or creates) works orders via an on-line tool, assigns work orders to internal/external technicians, subcontractors and vendors
• Follow up and accurately update work order notes and status
• Troubleshoot and help guide operations with their facility issues
• Ensure preventive maintenance programs are performed as specified
• Prioritize and respond urgently to facility issues that may cause interruption to operations and the safety of customers and employees
• Communicate and coordinate with landlords, vendors, suppliers, local government agencies, and internal employees
• Source and order equipment and materials via on-line suppliers
• Review and validate lease documentation to determine responsibility
• Answer phone calls, directing calls, and assist in a professional manner
• Review, validate, negotiate, and process vendor provided documentation such as proposals, invoices, insurance, service level agreements, rate sheets, construction documents and any other necessary documentation
• Assist with vendor communications and budget reporting
• Maintain and support department goals and objectives
• Receive, process and ship boxes of materials and supplies
• Manage the quality of work and budget costs
• Set up utilities with local companies
• Coordinate, track, and maintain all project documentation, including, but not limited to, project plans, deliverables, timelines, resource plans, communications, inventory logs, progress reports, closeout packages and meeting minutes
• Coordinate and facilitate meetings. Prepare agendas, presentations, and all other necessary meeting materials.
• Ensure project team members meet assigned project deliverables and deadlines
• Report on progress and challenges
• Work flexible hours such as being on-call for work related emergencies 7 days a week / 24 hours a day.
• Travel for the purposes of departmental growth and overseeing the build-out, opening and closing of stores
• Ad-hoc projects, roll-outs and misc. tasks as assigned by the department.
• Supporting Home Office projects and special events Requirements…
• Basic/general knowledge and experience in Facilities and Construction
• Read construction documents
• Ability to solicit, review, and negotiate project proposals submitted by vendors
• Proficient in computer skills: Microsoft Office Suite
• Must be customer service oriented
• Strong attention to details and highly organized
• Excellent time management and organizational skills
• Flexible to adapt to changing procedures, systems, and priorities
• Highly motivated and is able to maintain positive company morale
• Excellent communications skills (written and verbal)