Administrative Services Manager II - Fire

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

ABOUT THE POSITION

The Riverside County Fire Department is seeking an Administrative Services Manager II in Perris. The incumbent will plan, organize, and direct the daily operations of a large warehouse. The Administrative Services Manager II will manage inventory controls and develop processes and procedures for an efficient working environment. Additionally, the incumbent will prepare and maintain the center's budget and establish and monitor fiscal and inventory controls. The department is seeking applicants with demonstrated experience within government/county agencies, including supervisory and/or management experience in logistical processes within a fire department, along with procurement and experience with large budgets ($1,000,000 or more). Candidates with experience developing contract and vendor relationships are highly desired and encouraged to apply. This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives. Meet the Team! The Riverside County Fire Department (RCFD) is one of the largest integrated, cooperative, regional fire protection organizations in California. The Department, a unique partnership between State of California Department of Forestry and Fire Protection (CAL FIRE) and the County of Riverside, serves 20 partner agencies and has five core values: Leadership, Competence, Integrity, Safety, and Customer Service.

EXAMPLES OF ESSENTIAL DUTIES

Plan, organize and direct the daily operation of a large warehouse having a wide variety of mechanical parts, materials, supplies, tools, and equipment.; design and organize warehouses to maintain the most effective layout; inventory goods; plan routes and process shipments; direct, optimize and coordinate full order cycle; coordinate distribution of goods; utilize computerized systems to manage logistics and inventory; maximize stock turnover and minimize stockouts; ensure facilities are maintained, orderly, clean, and safe. Assist with establishing and accomplishing long-range goals of the supply services operation. Prepare and maintain the Center's budget; establish fiscal controls and monitor expenditures; evaluate warehouse operations and cost data to identify issues and trends and make adjustments to services and/or staffing in order to increase efficiencies. Analyze inventory and supply operations; develop plans and procedures to implement effective space utilization; maximize stock turnover and minimize stockouts.; ensure compliance with applicable rules, laws, ordinances, government codes, and regulations; research new or change to existing legislation and enforce adherence to requirements; advise management of changes. Direct the delivery service; supervise and coordinate the moving of office equipment, furniture and supplies between facilities; coordinate the redistribution and disposal of county surplus property. Represent supply service operations; interface with Department Stations, divisions and other public agencies to identify user needs, develop strategies to meet those needs and follow up to ensure customer satisfaction; work closely with Fire Department personnel in contracting inventory and supplies. Supervise, interview, select, and train subordinate personnel; establish work priorities and inspect work for accuracy and completeness. Define necessary service levels such as delivery times, destination, pricing, and discounts; confer with vendors to ensure product quality and consistency; resolve problems such as damaged goods, delivery delays, incorrect products, billing and payment errors, and resolve issues arising from complaints. Prepare reports and correspondence; perform statistical operational analyses which include but not limited to truck routing and order pulling. Coordinate emergency purchases during fire incidents; plan, coordinate, and supervise the delivery of specialized emergency support supplies and equipment; schedule on-call staff and ensure appropriate levels of coverage for emergency response units. Oversee the issuance of all department personal protective gear including structure and wildland gear, ballistic and active shooter equipment, and dual-compliant uniforms; supervise the inspection and testing of all department safety gear and equipment. Make decisions regarding the disposition of surplus property; track all surplus property. Act as a member of the department's management team; participate in the development and implementation of operational and administrative policies; participate in the development of new programs to facilitate long and short-term strategies and financial plan objectives; coordinate activities with other divisions, departments, public entities, and agencies in order to ensure that administrative and fiscal objectives are achieved.

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, information services, finance, or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience:

Three years of professional administrative experience, which must include a minimum of two years providing supervision to staff performing administrative functions.

Knowledge of:

Principles and practices of supervision; principles of public and business administration; organization, fiscal management and personnel management; budget preparation and control; administrative problems involved in operating a governmental department with several subdivisions and programmatic areas; methods and techniques for conducting analytical studies of administrative and management practices; legislative processes of the County, state and federal governments; practical application of computers and peripheral equipment.

Ability to:

Develop and install new methods and procedures; direct a program of organizational and procedural analysis and put into practice effective improvements; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; maintain cooperative and effective working relationships; plan, organize and direct the work of an administrative organization; prepare clear and concise written and oral reports; make effective presentations of conclusions and recommendations orally and in writing; direct, supervise, train, and evaluate performance of subordinate employees; effectively delegate responsibility.

SUPPLEMENTAL INFORMATION

For questions regarding this recruitment: Contact the recruiter, Mary Miller, at 951-955-3454 or via email at mmiller@rivco.org with any questions regarding this recruitment. Please allow 1-2 business days for a response to general inquiries. ________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE). Work Authorization Requirement Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas. Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Pre-Employment All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required. Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head. General Information Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered. Please read and follow any special application instructions on this posting. Click the ' Apply ' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.