Marketing Assistant

Description We are looking for a Marketing Assistant to support proposal development, branded marketing materials, and stakeholder communications for a Long-term Contract position in Phoenix, Arizona. This role works closely with project teams and cross-functional partners to keep pursuit materials, databases, and visual assets accurate, organized, and presentation-ready. The ideal candidate is comfortable managing multiple deadlines, coordinating logistics, and contributing to high-quality marketing deliverables that strengthen client engagement.

Responsibilities:

• Support the preparation of pursuit and client-facing materials by coordinating qualifications packages, proposal submissions, interview materials, and follow-up documentation.
• Draft, review, and refine written content such as cover letters, project narratives, and supporting documents to ensure clarity, consistency, and careful presentation.
• Maintain resumes, project sheets, project lists, and other collateral by updating content and formatting materials to align with established brand standards.
• Organize proposal files and marketing records, including document storage, printed submission assembly, shipping coordination, and meeting setup for interview preparation.
• Manage the marketing photo library by tracking image assets, arranging project and headshot photography, and overseeing related agreements and scheduling.
• Enter and update information in marketing databases, produce requested reports, and perform periodic checks to preserve data accuracy and completeness.
• Partner with teams such as Business Development, Human Resources, IT, Training, and Safety to assemble customized packages and internal marketing support materials.
• Assist with post-project surveys, client and employee event coordination, office communications, and other special assignments that support broader marketing initiatives.
• Build effective working relationships across the marketing team and provide guidance on the proper use of marketing tools, templates, and resources. Requirements
• Experience supporting marketing coordination, proposals, or related administrative functions in a business environment.
• Working knowledge of RFP and RFQ processes, including document preparation, submission support, and deadline management.
• Proficiency with Adobe InDesign and familiarity with producing brand-consistent marketing materials.
• Strong writing, proofreading, and editing skills with close attention to formatting accuracy and detail.
• Ability to organize multiple projects at once, manage shifting priorities, and meet time-sensitive deadlines.
• Experience maintaining databases, logs, or shared marketing records with a high level of accuracy.
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams and stakeholders.
• Event coordination or event support experience is preferred.

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