Job Description
Do you play well with Otters? The Wild Center is seeking a highly organized, mission-driven Administrative and Campaign Associate to provide comprehensive administrative support to the Executive and Deputy Directors and to play a meaningful role in the museum's capital campaign efforts. This is a unique opportunity for a skilled professional to work at the heart of a beloved institution during an exciting period of growth and community investment. The ideal candidate is a proactive problem-solver who thrives in a collaborative nonprofit environment, handles confidential information with discretion, and understands that strong administrative support is essential to organizational impact.
Executive Director Support:
Manage the Executive Director's calendar, scheduling meetings, travel, and appointments with attention to priorities and energy management Draft, proofread, and finalize correspondence, memos, reports, and presentations on behalf of the Executive Director Prepare briefing materials, agendas, and background research for meetings, site visits, and speaking engagements Screen and route phone calls, emails, and other communications; handle routine inquiries independently Coordinate logistics for Board of Trustees meetings, including preparing board packets, taking minutes, and following up on action items Maintain organized filing systems (digital and physical) for contracts, agreements, board records, and correspondence Handle personal administrative tasks as needed to support the Executive Director's effectiveness Periodic overnight travel may be required with advanced notice Capital Campaign Support:
Assist with day-to-day administration of the capital campaign, including tracking donor prospects, pledges, and gifts in the database Support the campaign team in maintaining accurate and timely records in the donor management system (Altru) Other duties as assigned Qualifications:
Exceptional written and verbal communication skills, including the ability to write clearly and persuasively on behalf of others High proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational skills and meticulous attention to detail Ability to manage multiple priorities, anticipate needs, and work independently under deadline Demonstrated discretion in handling confidential and sensitive information Warm, professional interpersonal style with a genuine commitment to relationship-building Experience with or interest in fundraising, donor relations, or capital campaigns Experience working in a nonprofit, museum, or cultural institution•preferred, not required Familiarity with donor management systems (Altru or similar)•preferred, not required Experience supporting a capital campaign or major gifts program a plus Compensation & Benefits Pay Range:
$35,000•$45,000 annually depending on experience Comprehensive benefit package including medical, dental, supplemental and life insurance plans, health savings account, SIMPLE IRA retirement, employee assistance program. Paid vacation, sick/personal time, and holidays. Possibility of flexible scheduling depending on needs. The opportunity to work with humans, six Trolls (well, Troll sculptures) and 50 species of live exhibit animals, trails across a 115 acre campus located along the Raquette River and in an interactive climate solutions exhibit. Access to regional reciprocity pass for employees to receive free or reduced admission to area museums or attractions. The Wild Center strives to create an environment where our team thrives both personally and professionally. While life on the job can move at a fast pace, we appreciate the times we can slow down. Whether it's sharing stories over a staff potluck, being wowed by cool science facts, or taking a break during a meeting to view a cute animal•we make time to grow together as a community. To Apply go to www.wildcenter.com/careers to access the job description and application link. Attach a resume and cover letter within the application form. The Wild Center is an Equal Opportunity Employer. We have a strong dedication to diversity in our community and in the people and groups with which we work. For technical issues email . Pay:
$35,000.00•$45,000.00 per year Benefits:
Employee discount Flexible schedule Health insurance Health savings account Life insurance Retirement plan Work Location:
In person
