GATEWAY TECHNICAL COLLEGE

| JOB #26026 Marketing & Communications Associate Keep ideas moving, projects organized, and people connected while supporting the marketing, communications, and events that bring Gateway's story to life. Hourly Pay $24.21

• $24.

62 per hour Location Kenosha Campus, Kenosha, Wisconsin Employment Type Full-Time Reports To Director, Marketing and Communications Apply By Sunday, July 26, 2026 at 11:59 PM Central Be the person who helps make great work happen. Behind every successful campaign, event, project, and communication is someone keeping the details moving. In this role, you will connect people, processes, vendors, timelines, and resources so the Marketing & Communications team can deliver meaningful work across Gateway. The Role in Brief The Marketing & Communications Associate provides administrative, operational, and project support to advance the work of the Marketing and Communications department. You will coordinate departmental processes, support college-wide events and marketing initiatives, manage financial and administrative activities, and serve as a key point of contact for internal and external stakeholders. Through effective organization, communication, and collaboration, you will help ensure efficient department operations, successful project execution, and positive experiences for students, employees, vendors, and community partners. Why This Role Matters Keeps the department moving. Organized processes, accurate records, and timely financial and administrative work help Marketing & Communications operate efficiently. Helps turn plans into experiences. Your coordination supports successful marketing initiatives, college-wide events, vendors, timelines, resources, and project details. Connects people and information. You will help employees, vendors, partners, and stakeholders get the information and support they need. Improves how work gets done. By identifying operational needs and supporting process improvements, you will contribute to a stronger and more responsive department. What You Will Actually Do Administrative & Operational Execution | 40% Provide administrative support for the Marketing and Communications department. Manage correspondence, scheduling, meeting coordination, office support activities, and departmental records. Coordinate administrative processes including contracts, letters of employment, purchasing activities, supply ordering, and departmental support functions. Process invoices, payments, budget documentation, and financial transactions in accordance with established procedures. Maintain accurate documentation and records to support departmental operations. Project & Workflow Management | 25% Coordinate logistics, timelines, resources, and deliverables for marketing projects, college-wide events, and departmental initiatives. Support event planning and execution by coordinating vendors, registrations, communications, materials, and operational details. Assist with project timelines, follow up on assigned activities, and communicate progress to support successful project completion. Coordinate promotional item requests, inventory, vendor communication, and event-related materials for college programs and initiatives. Client/Customer Service & Communication | 20% Serve as a primary point of contact for routine inquiries from students, employees, vendors, and external stakeholders. Provide professional customer service by responding to questions, directing inquiries, and coordinating appropriate follow-up. Communicate with vendors, committees, and internal partners to support marketing projects, events, purchasing activities, and departmental initiatives. Prepare, coordinate, and distribute information to support effective collaboration among stakeholders. Critical Thinking & Decision-Making | 10% Apply judgment to prioritize workload, manage competing deadlines, and coordinate multiple assignments. Review invoices, purchasing documentation, and budget information to identify discrepancies and coordinate resolution. Evaluate routine questions and requests, determine appropriate next steps, and escalate issues when necessary. Identify process improvements that enhance departmental efficiency and customer experience. Additional Responsibilities | 5% Perform other duties as assigned in support of departmental and institutional operations. What You Need to Succeed Required Experience Two years of progressively responsible experience providing administrative support, project coordination, office operations, marketing support, communications support, or a related area. OR An equivalent combination of education, training, and experience related to the position may be considered. You Will Also Need Demonstrated ability to coordinate multiple priorities, manage deadlines, maintain accurate documentation, and support projects or operational processes in a fast-paced environment. Strong verbal and written communication skills with the ability to provide professional customer service and build effective working relationships with internal and external stakeholders. Demonstrated ability to process financial and administrative transactions and perform reconciliations in a fast-paced, high-volume environment. Ability to accurately code transactions to multiple general ledger (G/L) accounts to support departmental operations. Proficiency with common office technology tools, including Google applications and other software systems used for communication, documentation, tracking, and reporting.

Conditions of Employment Work Authorization:

Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.

District-Wide Travel:

Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff.

Background Check:

Employment is contingent upon an acceptable background check.

Schedule:

Flexibility is needed to accommodate day, evening, and weekend student and business needs. Physical Demands & Working Conditions Frequency Guide Frequency Definition Not Applicable Activity is not applicable to this occupation. Occasionally Activity is required up to 33% of the time (0

• 2.5+ hours/day). Frequently Activity is required from 33%
• 66% of the time (2.5
• 5.

5+ hours/day). Continuously Activity is required more than 66% of the time (5.5+ hours/day). Physical Activities Physical Activity Frequency Sitting Continuously Standing Occasionally Walking Not Applicable Reaching overhead Not Applicable Reaching at or below shoulder level Not Applicable Keyboarding Continuously Stooping Not Applicable Crouching Not Applicable Kneeling Not Applicable Crawling Not Applicable Climbing ramps or stairs Not Applicable Climbing ladders, ropes, or scaffolding Not Applicable Driving Occasionally Traveling

• overnight stay(s) Not Applicable Communicating verbally Frequently Far visual acuity: clarity to see 20 feet or more Not Applicable Near visual acuity: clarity to see 20 inches or less Continuously Lift / Carry Weight Frequency 0
• 10 lbs. Frequently 11
• 20 lbs. Occasionally 21
• 50 lbs. Occasionally 51
• 100 lbs. Not Applicable Over 100 lbs. Not Applicable Push / Pull Weight Frequency 12 lbs. or less Frequently 13
• 25 lbs. Occasionally 26
• 40 lbs. Occasionally 41
• 100 lbs.

Not Applicable Over 100 lbs. Not Applicable Hearing Requirements Requirement Yes / No One-on-one communication, in person Yes Group or conference communication, in person Yes Telephone Yes Other sounds

Yes Environmental Conditions Condition Frequency Humidity:

non-weather related Not Applicable Extreme cold: non-weather related Not Applicable Extreme heat: non-weather related Not Applicable Working outdoors

Not Applicable Wetness:

contact with water or other liquids Not Applicable Noise Intensity Noise Level Frequency Quiet Occasionally Moderate Frequently Loud Occasionally Very loud Not Applicable Additional Working Conditions Working Condition Frequency Working in close proximity to others Occasionally Open work space Continuously Working in a confined space Continuously Exposure to a computer screen Continuously Working interruptions Frequently Stressful situations Occasionally Exposure to offensive odors Not Applicable Required uniform supplied by department Not Applicable Additional Information Job Number 26026 Position Marketing & Communications Associate Division / Location Marketing & Communications / Kenosha Campus Reports To Director, Marketing and Communications Direct Reports 0 Compensation Grade F FLSA Designation Non-Exempt Equal Opportunity, Accessibility & Safety Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062 . Women and minorities are encouraged to apply. Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please email compliance@gtc.edu or call 262-564-3062 to request a hard copy of the report.

Please Note:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice. Help Bring Gateway's Story to Life. Applications close Sunday, July 26, 2026 at 11:59 PM Central $24.21

• $24.

62 per hour | Full-Time | Job #26026 Comp Grade F | Non-Exempt | Marketing & Communications / Kenosha Campus