Event Planner Intermediate

Event Planner Intermediate Robert Half - 3.9 Tampa, FL Job Details Temporary | Contract $27 an hour 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Presentation software Logistics management Event coordination Project planning Catering Handling customer inquiries Greeting customers Event planning Zoom Routine inspections Mid-level Administrative experience Budget planning Managing event budgets Request for proposal Guest services Phone call management Escalation handling 2 years Travel planning Full Job Description Event Planner / Corporate Meeting Coordinator (ONSITE - Contract)

Location:

Tampa, FL 33610

Schedule:

Monday-Friday, standard business hours (may vary based on event needs)

Work Environment:

Professional, conference center / corporate setting

Overtime:

Available as needed Role Overview This position supports the planning, coordination, and execution of meetings and events ranging from small internal meetings to large corporate conferences (10-500 attendees). The role combines front‑of‑house conference center operations with hands‑on event planning support and is best suited for someone highly organized, client‑focused, and comfortable managing logistics in a fast‑paced onsite environment. Key Responsibilities Event Planning & Coordination Plan and manage meetings and events of varying size and complexity Create, manage, and reconcile event project plans and budgets Coordinate logistics including site selection (RFP process), room setups, catering, AV, décor, registration, travel, and speaker coordination Provide strategic input and recommendations on event format and execution Support high‑level meetings as the right‑hand partner to the lead event planner Conference Center & Operations Support Conduct daily walk‑throughs and inspections of conference and event spaces Manage space issues and escalate unresolved concerns to the Lead Planner Submit and track facilities, AV, catering, and service requests Maintain partnerships with internal teams including Conference Services, Food Services, AV, Facilities, and Security Front Desk & Client Support Cover reception desk functions as needed, including answering phones and emails promptly Greet, direct, and assist clients and attendees onsite Handle room assignments, badge printing, small/pop‑up meetings, and last‑minute changes Deliver high‑touch, professional customer service throughout event lifecycles Systems & Administration Utilize the Event Management System (EMS / AMS) to manage reservations, details, and reports Prioritize and process incoming meeting room requests from online booking tools Participate in daily operations meetings and weekly planning reviews Execute pre‑conference and post‑conference calls and documentation What the Team Is Looking For Client‑focused professional with a high‑touch service mindset Strong attention to detail and ability to multitask effectively Calm, solutions‑oriented approach under changing priorities Clear communicator, both written and verbal Team player who can also work independently Agile, organized, and confident handling front‑facing responsibilities Qualifications 2+ years of experience in event planning, hospitality, conference services, or corporate meetings Background in hotel, conference center, or high‑end hospitality environments preferred Familiarity with AV coordination, Zoom, PowerPoint, and event management systems Proficiency in Microsoft Word, Excel, and Outlook Strong organizational, customer service, and administrative skills Ability to stand for extended periods and support onsite event execution Ramp‑Up Expectations Initial training and shadowing provided Comfortable with day‑to‑day responsibilities within a few weeks Fully independent within approximately 2-3 months TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .