Middle School Administrative Assistant

Middle School Administrative Assistant Whiteford Agricultural Schools - Ottawa Lake, MI Ottawa Lake, MI Job Details Full-time | Contract From $22.56 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance Tuition reimbursement Vision insurance Professional development assistance Life insurance Retirement plan Qualifications Computer operation Report writing Word processing Computer literacy Writing skills Basic math Filing Data entry Newsletters (communication methods) Full Job Description

WHITEFORD AGRICULTURAL SCHOOLS JOB DESCRIPTION

Position Title:

Middle School Administrative Assistant Department:

Middle School Office Reports To:

Principal •Interested candidates must apply through Applitrack by clicking or visiting the following link: https://www.applitrack.com/monroecounty/onlineapp/jobpostings/view.asp?district=38699

QUALIFICATIONS:

Education:

Associate or Bachelor's Degree preferred

Experience:

Previous experience in related field preferred

Skills:

Experience with Microsoft and Google Applications preferred; experience with Infinite Campus, eFinance, and Red Rover preferred

Qualification Requirements:

To perform this job successfully, an individual must be solution-minded and able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as

CONFIDENTIAL

administrative assistant to the Principal. 2. Assist other district administrative personnel as needed, including School Counselor. 3. Greets visitors, staff, and students in a friendly and welcoming manner. Maintains a positive, friendly, and welcoming office environment for all stakeholders. 4. Willing to graciously collaborate with administration and other co-workers in achieving common goals for the benefit of the District and all its stakeholders. 5. Maintains school records (i.e., student records management software) and files (i.e., CA-60s) for building, Principal, School Counselor, and related state/federal requirements. 6. Assist with the enrollment and withdrawal of students. 7. Assists with the Master schedule, scheduling of student courses, and other related duties as assigned. 8. Coordinates with administration and other administrative assistants to compile pupil accounting attendance packets. 9. Works with the District state reporter with necessary data entry, error correction, and validation of all required state reports. Page 1 of 3

Revised:

5/14/26 Administrative Assistant

MIDDLE 10.

Responsible for compiling and submitting bi-annual Immunization Report to the Health Department. 11. Serves as primary person in charge of daily student attendance verification. 12. Responsible for compiling and submitting weekly communicable disease report. 13. Prepares, distributes, files records/reports, correspondence, mailings, building permit scheduling, etc. related to building functions and Principal needs. 14. Monitors attendance for the building staff; submits teacher absence/substitute teacher payroll weekly to Business Office, and submits hourly staff payroll and attendance to Business Office bi-monthly. 15. Checks daily substitute list, works with Principal to remedy sub shortages, and orientates substitute teachers. 16. Orders, processes, and maintains office materials and equipment; responsible for entering requisitions and confirming receipt of orders. Works with Principal to ensure proper accounts are charged/maintained. 17. Administers student medication according to policy and regulations, and provides appropriate first aid needs. 18. Makes and receives telephone calls, takes messages, routes calls; distributes building mail. 19. Prepares and submits cash/check deposits for building fundraising activity. 20. Attends professional development training (i.e., IC User weekly/monthly meetings) as stipulated by the Principal. 21. Supports Principal and School Counselor with Open House (BOY) and Awards Ceremony (EOY) planning, set-up, staffing, ordering, etc. 22. Point of contact in the support of the school pictures process (i.e. data files, set-up plans, communication to families) 23. Assists with regular/weekly posts via district social media sites to promote student, staff, and building information and achievements. 24. Creates and sends weekly newsletter communication to families and staff as directed by Principal. 25. Prints grade cards quarterly and completes any grade changes (i.e. incompletes). 26. Manages health record maintenance and communication with staff regarding student health related concerns. 27. Coordinates student locker assignments with other building administrative assistant. 28. Supports parents with Schoology and Infinite Campus. 29. Other duties as assigned. 30. The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people. Page 2 of 3

Revised:

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MIDDLE MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and

ABILITIES

Ability to pass a word processing test at 80 words per minute. Ability to operate a computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee occasionally life and/or push up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.

Job Types:

Full-time, Contract Pay:

From $22.56 per hour

Benefits:

Dental insurance Health insurance Health savings account Life insurance Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person