MMS Administrative Assistant - 10 Month 2026-2027

POSITION

Administrative Assistant - 10 Month Position

LOCATION

Milan Middle School

STARTING DATE

July 1, 2026 ESSENTIAL

DUTIES AND RESPONSIBILITIES

Serve as administrative support to the building principal, including managing schedules, communications, and daily office operations. Manage purchasing and bookkeeping tasks, including processing purchase orders, maintaining financial records, and coordinating with vendors. Manage the scheduling for substitute staff members in the building each day. Maintain accurate and confidential student records and files. Administer first aid and medications to students in accordance with district policies and medical protocols Coordinate transportation arrangements for field trips, including scheduling buses and communicating with staff and transportation providers. Serve as a key point of contact for students, staff, parents, and community members, fostering a welcoming and professional front office environment Assist with general office duties such as phone calls, mail distribution, and preparation of reports or communications. Support the vision and mission of the school through positive interactions, a solutions-oriented mindset, and collaboration with school staff. Perform other related duties as assigned by the principal.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the Board of Education may be considered. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

High school diploma or equivalent required. College coursework in business, office administration, or a related field preferred but not required. Prior experience in a school office or administrative support role is preferred but not required. Ability to pass a background check in accordance with district policy. Willingness to complete required training (e.g., first aid, medication administration) as needed.

LANGUAGE SKILLS

Ability to read, write, and communicate clearly and effectively. Strong verbal communication skills for interacting with students, parents, staff, and community members in a professional and courteous manner. Ability to compose routine correspondence, reports, memos, and other documents with accuracy and attention to detail. Ability to interpret and follow written and oral instructions, procedures, and school policies. Capacity to maintain a calm, friendly tone in high-traffic or stressful situations.

TECHNICAL SKILLS

Ability to integrate technology into the everyday workflow as necessary. Ability to utilize District technology and work to maintain proficiency, as required skill sets change with technology and/or the needs of the district. Ability to use a personal computer (PC or MAC) in a networked environment to utilize the internet and other electronic communication mechanisms. Knowledge of productivity applications such as Microsoft Office and Google Suite (word processing, spreadsheets, and presentation software) is required.

MATHEMATICAL SKILLS

Ability to apply the concepts of basic math consistent with the duties of this position.

REASONING ABILITY

Highly proficient in subject areas of reasoning, problem solving, organizational dynamics, and emotional intelligence. Ability to solve practical problems and deal with a variety of concrete variables in situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

INTERPERSONAL SKILLS

Ability to build rapport with others and to serve a diverse community. Ability to take initiative, work well with others as a collaborative team member, and exhibit good communication skills. Ability to work effectively and collaboratively with other departments, agencies, and individuals. Ability to demonstrate initiative and understanding in working with students, staff and parents/guardians. Ability to consult effectively with teachers, parents, administrators and other professionals. Ability to demonstrate empathy and understanding for families of various cultural backgrounds.

PHYSICAL DEMANDS

Exemplary, regular, and predictable attendance is an essential function of this position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to occasionally work nights and weekends to complete the required elements of this job. The employee is regularly required to stand; walk; use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds such as books and teaching materials. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

SALARY/HOURS

Per Master Agreement