MU TITLE

Office Support Assistant

III LOCATION

Holt County - Oregon, MO The University of Missouri (MU) Office of Extension and Engagement's distinct land-grant mission is to improve lives, communities, and economies by producing relevant, reliable, and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address the needs of Missourians including: educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and health systems. For more information about MU Extension and Engagement, please visit https://extension.missouri.edu/ This position is to coordinate and provide assistance to county regional faculty and county extension office support staff in the local county office for University of Missouri Extension. This is in an in-person position located at the Holt County Extension Office in Oregon, MO.

ESSENTIAL DUTIES

Provides general/routine administrative and office support that includes a broad range of duties.\nUnderstands how tasks/activities relate to others on the team and how the team integrates with other related, similar teams\nOrganizes and completes structured assignments according to priorities\nRecognizes and solves typical problems that occur in own work area without supervisory approval\nEvaluates and selects solutions from established options/procedures\nImpacts own team through the quality of the services or information provided\nCommunicates through the regular exchange of information\nSome lifting is part of the job responsibility. Occasional weekend or evening meetings. Some travel is required using personal vehicle to obtain materials for programming or meetings. Use of personal vehicle is reimbursed by the Holt County Council. Commuting miles (from home to work and work to home) are not reimbursable.

KEY RESPONSIBILITIES

Assist in maintaining a clean, professional office. Greet visitors, answer incoming calls, route calls, take messages and respond to general inquiries. Distribution of postal and electronic mail. Provide publications and reference materials for customers. Refer questions to specialists as appropriate.\nOpen and close office in accordance with established procedures. Maintain an up-to-date county web page. Maintain inventory and as directed by supervisor, order supplies and postage. Maintain classroom schedule.\nReceive incoming samples for lab tests and ensure submitted to university labs. Assist customers with self-directed training for private pesticide applicator licenses. Assist educational activities of affiliated volunteer organizations. Assist with pressure gauge testing services and proctor distance learning tests.\nAssist in training volunteers. Follow best methods for accomplishing tasks and complete all work in a timely manner that promotes a neat, professional image. Maintain paper and electronic files. Maintains information flow and message services with the office and assist in maintaining calendar for all specialists.\nAssist in the entering and review account activities in QuickBooks. Follow established fiscal policy and procedures. Prepare invoices and bills for County Council and/or County Program Director. Accept payments for courses and services and write receipts. Make deposits. Assist in process of payroll and corresponding taxes with appropriate tax forms. Assist in completion of year-end close outs and reports.\nWork as team member in cooperation with regional faculty, staff, volunteers, and other county office support staff.\nAssist in producing instructional materials, correspondence, etc. Process bulk mailing and provide for delivery to post office. Conduct general clerical, secretarial and office duties as assigned. As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of MU Extension.

LEADERSHIP RECEIVED AND EXERCISED

Works under general supervision of the Extension Engagement Specialist and County Extension Council and within procedures and guidelines.

CORE ATTRIBUTES FOR MU EXTENSION FACULTY AND STAFF

Exhibit a high personal standard of excellence, be an effective team player, and demonstrate civility and respect for all. Engage stakeholders and learners maintain positive interpersonal relationships, and exhibit effective written and oral communication skills. Operate with minimal guidance, and be a self-directed learner who is flexible and adaptable to changing environments.

UNIVERSITY INFORMATION

The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state's land-grant university and one of the most comprehensive universities in the United States. MU's broad undergraduate programs and its' graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in Columbia, MO, which is consistently ranked as one of America's most livable cities. MU Extension and Engagement programs are located on all four campuses and in 114 counties and St. Louis city. Shift Four weekdays between 8:30 a.m. - 3:00 p.m. (24 hours a week). Hours agreed upon with council and candidate. Ability to occasionally work flexible hours, including some weekends or evenings, and minimal travel is required to fulfill assigned responsibilities. Minimum Qualifications High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Effective communication skills, customer service relations experience, attention to detail and time management, computer skills with Word, Excel, Access, Outlook and Publisher. Knowledge of QuickBooks or other accounting software experience.

KNOWLEDGE, SKILLS AND ABILITIES

Applies acquired skills to perform a range of activities for the job\nContinues to develop skills to perform routine activities\nCommunication skills, both written and verbal\nConfidence with IT and computer packages\nHigh level organization and time management skills\n

Anticipated Hiring Range Salary Range:

$17.00 - $18.00 per hour

Grade:

GGS-005

University Title:

Office Support Assistant III Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Sponsorship Information Employment visa sponsorship is not available for this position. Benefit Eligibility This position is not eligible for University benefits. Individuals in non benefit eligible positions may choose to participate in the Tax Deferred Annuity Plan (403b). For information about this plan, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement/retirement/core-voluntary-plans Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. 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