Office Administrative Assistant

Office Administrative Assistant 2.0 2.0 out of 5 stars Bayside, NY 11361 $20 an hour

• Temporary Liberty Land Abstract, Inc. 2 reviews $20 an hour
• Temporary Position Summary The Office Administrative Assistant provides essential administrative and operational support to the Office & Culture team and our title operations.

This role ensures smooth communication across departments, accurate preparation of closing and title documents, and efficient front-office operations. The position requires a high level of accuracy, customer service, and the ability to manage multiple priorities in a deadline-driven environment. This role begins as temporary with potential for permanent hire based on performance. Key Responsibilities Office Support Answer, screen, and route incoming calls promptly and professionally. Provide a positive, service-oriented experience for clients, partners, and internal teams. Closing & Document Coordination Schedule title closers by aligning client preferences with internal T1 quota requirements. Track and maintain daily closer quotas and updates using Excel. Prepare, print, and assemble complete closing packages, ensuring all original documents—including surveys—are included and properly ordered. Track and follow up with closers on closing packages to ensure we receive them in a timely manner Input and update closing details in Trello Print and mail original title reports and recorded documents via FedEx or hand-delivery. Order and follow up on title and tax contins for files and submit returns to readers as needed. Title Report Preparation Proofread title report and prepare emails for distributing reports to relevant parties. Tracking and following up with abstract and munis Assist with additional projects, administrative tasks, and other related duties as needed to support the team and overall business operations. Core Competencies Attention to Detail

• Produces accurate work products with minimal errors across documents and data entry. Organization & Time Management
• Prioritizes and manages competing deadlines effectively. Customer Focus
• Understands client needs and delivers professional, responsive service. Communication
• Writes and speaks clearly, adapting communication style as needed. Collaboration
• Works well with teams across Title, Recording, Escrow, and Operations. Adaptability
• Is flexible and adjusts quickly to shifting priorities and urgent requests. Critical Thinking & Problem-Solving
• Identifies issues early and recommends effective solutions.

Qualifications Required Proficiency in Microsoft Office (Word, Excel, Outlook) and capacity to learn new systems quickly. Strong verbal and written communication skills. High accuracy in document handling, message-taking, and data entry. Ability to manage multiple deadlines in a fast-paced environment. Demonstrated professionalism, reliability, and discretion when handling confidential information. Ability to communicate effectively with multiple departments and client-facing teams. Preferred Experience in title insurance, real estate, or administrative operations. Familiarity with Trello or workflow/project management tools.

Pay:

$20.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person