Office & Administrative Manager

Office & Administrative Manager Egbert Excavating | Green Lake, Wisconsin About Us Egbert Excavating is a trusted leader in excavation and municipal sewer and water projects throughout central Wisconsin. We pride ourselves on high-quality workmanship, strong community relationships, and reliable, professional service. Our office team plays a vital role in keeping jobs running smoothly—and we're looking for someone who can help support and strengthen that foundation. Position Overview The Office & Administrative Manager is the central hub of administrative, financial, and operational support for Egbert Excavating. This role oversees day to day office operations, certified payroll, HR support, and communication across teams, clients, and vendors. The ideal candidate is organized, dependable, detail oriented , and comfortable managing a wide range of responsibilities in a fast paced environment.

Key Responsibilities Payroll & Financial Administration:

Manage certified payroll for prevailingwage job sites, Process Accounts Payable and Accounts Receivable, Handle quarry ticket tracking and billing, Support collections efforts and followup calls, Coordinate with accounting partners and insurance providers

Administrative & Office Management:

Answer phones and manage general office communications, Monitor and maintain the main office email inbox, Prepare and manage forms, spreadsheets, contracts, and documentation, Support project managers with clerical and coordination tasks, Maintain organized digital and physical files

Human Resources & Compliance:

Assist with new employee onboarding and employment paperwork, Maintain updated records for insurance, taxes, and compliance, Prepare and submit required tax payments, Support HR processes and employee documentation

Customer, Vendor & Internal Communication:

Serve as a primary point of contact for customers, vendors, and subcontractors, Coordinate with field teams and project management staff, Assist in preparing contracts and communication packets

Marketing & External Support:

Assist with coordinating advertising and basic marketing activities, Work with vendors on ads, job postings, and promotional items Qualifications Experience in office administration, bookkeeping, or construction related administration preferred Strong organizational and multitasking skills Proficiency with Microsoft Office (Excel, Word, Outlook) Excellent communication and customer service skills Ability to manage confidential information with discretion Familiarity with certified payroll or prevailing wage requirements (preferred but not required)

Pay, Schedule & Benefits Pay:

$25-$32/hr depending on experience

Hours:

40 hours per week (full-time)

Benefits:

Health insurance, Paid time off and holidays, Retirement plan with company match

Pay:

$20.00 - $30.00 per hour

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person