Office Administrator

Office Administrator at Career Group Office Administrator at Career Group in Peoria Heights, Illinois Posted in about 16 hours ago.

Type:

full-time

Job Description:

Position Overview The Office Administrator (OA) provides essential administrative support across office operations, acting as a liaison between the regional team and the company's finance and human resources Service Center. This role supports the General Sales Manager (GSM) and branch operations while embodying the company core values: Professionalism, Focus, Passion, and Responsibility.

Key Responsibilities:

Administrative & Operational Support Manage daily office operations including mail, shipping (FedEx/UPS), office supplies, and equipment maintenance Maintain organized filing systems and ensure adherence to record retention policies Professionally answer and route incoming phone calls Plan and coordinate meetings and events Code and submit operating expenses for GSM approval Support sales team with Tell-Sell calling (as applicable) Finance & Accounting Support Assist Finance d Services with route paperwork, payroll processing, and customer account inquiries Perform daily balancing in the Encompass Route Accounting System and ensure documentation accuracy Human Resources Support Partner with the Talent Business Partner (TBP) on HR policies and procedures Support onboarding (new hire paperwork), timecard tracking, recruiting documentation, and uniform coordination Respond to general HR-related inquiries Compliance & Collaboration Ensure compliance with state and federal record retention and posting guidelines Collaborate across departments and share best practices Maintain a professional representation of the company and brand

Qualifications:

Minimum Requirements High School Diploma or GED required Strong verbal and written communication skills Strong mathematical and technical skills (including smartphone technology) Excellent organizational and time management abilities Ability to manage multiple priorities effectively Proficiency in Microsoft Office Fluent in English Preferred Qualifications Experience in customer service, HR, office management, or accounting Direct Store Delivery or Route Accounting experience a plus Additional language skills are a plus Physical Requirements Regular use of hands, reaching, talking, and hearing Frequent walking and sitting; occasional standing, stooping, kneeling, crouching, or crawling Ability to lift/move up to 25 pounds as needed Vision requirements include close, distance, peripheral vision, depth perception, and focus adjustment Exposure to moving mechanical parts and outdoor conditions Moderate noise level in work environment !

About Us:

Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ .