Office Assistant

Overview We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and has a passion for providing exceptional customer support. As an Office Assistant, you will be the first point of contact for callers, manage administrative tasks efficiently, and support various office functions to ensure a productive workplace. Your proactive attitude and attention to detail will contribute significantly to our team's success. Duties Greet Callers warmly and professionally , ensuring a positive first impression Answer multi-line phone systems promptly, directing calls accurately and courteously Manage calendar appointments, scheduling meetings, and coordinating room bookings, submittals etc. Perform data entry tasks using Quickbooks , Microsoft Office/Excel , maintaining accurate records Handle filing, photocopying, scanning, proofreading documents, and organizing office supplies Provide excellent customer service support by addressing inquiries and assisting clients or staff as needed Support office management tasks such as bookkeeping with QuickBooks and maintaining office organization Requirements Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent phone etiquette with experience managing multi-line phone systems Bilingual abilities are highly desirable to serve diverse clients and team members effectively Strong computer literacy with the ability to learn new software quickly Previous experience in customer service or medical/dental reception is a plus Ability to handle multiple priorities efficiently with excellent time management skills Attention to detail for proofreading, data entry accuracy, and filing tasks Join us as an Office Assistant and become a vital part of an energetic team dedicated to excellence! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant workplace environment.

Pay:

$23.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Retirement plan Vision insurance

Work Location:

In person